Department Secretary Full Time Days

Position Summary

Baptist Health Brookwood Hospital

Serving the Homewood community, Baptist Health Brookwood Hospital is a 595-bed acute-care hospital located in Birmingham, Alabama. The facility offers a full complement of services, including emergency care, cardiovascular care, bariatrics, orthopedics and rehabilitation, and surgical services. It also is one of the largest providers of psychiatric care in the state. The hospital has earned Primary Stroke Center certification from The Joint Commission, and its bariatric program has been accredited as a Comprehensive Center by the Metabolic and Bariatric Surgery Accreditation and Quality Improvement Program (MBSAQIP). The Women’s Medical Center provides comprehensive women’s services through all stages of life, including gynecologic surgery, maternity care, and labor and delivery services. Additionally, the Level III Neonatal Intensive Care Unit (NICU) holds Advanced Certification in Perinatal Care from The Joint Commission.

Baptist Health Brookwood is part of the Orlando Health system of care, which includes award-winning hospitals andERs, specialty institutes, urgent care centers, primary care practices and outpatient facilities that span Florida’s eastto west coasts, Central Alabama and Puerto Rico. Collectively, our team members honor our over 100-year legacy by providing professional and compassionate care to the patients, families and communities we serve.

Orlando Health is committed to providing you with benefits that go beyond the expected, with education programs and well-being services to support you and your family through every stage of life. We begin your benefits on day one and offer flexibility wherever possible, so that you can be present for your passions.

At Baptist Health Brookwood Hospital the department secretary for the ortho/spine unit performs a variety of administrative, secretarial, and clerical duties which support management personnel in the overall operation of a large department or service area. This individual must be comfortable working with multiple priorities and projects in a fast paced environment, positive interprofessional and communication skills, and pay strong attention to detail.

Join our Ortho-Spine Team, where every step forward matters! Our Orthopedic Spine Unit is a fast-paced, highly rewarding environment focused on helping patients regain mobility and strength after spine and orthopedic surgeries. You'll work alongside a dedicated, collaborative team of professionals who value clinical excellence, teamwork, and compassionate care. 

Baptist Health Brookwood Hospital offers great, new competitive pay and a great benefits package, which includes: 

• Medical, Dental, Vision
• 403(b) Retirement Svings Plan
• Health Savings Account (HSA)
• Flexible Spending Account (FSA)
• Paid Time Off (Up to 5 weeks accured)
• Life Insurance
• Extended Leave Plan (ELP)
• Family Care (child care, elder care, pet care)
• Paid Parental Leave
• Pet Insurance 
• Car Insurance 
• Educational benefits including tuition reimbursement & student loan assistance 
• All benefits start day one

Schedule:

Monday- Friday

8:00 AM- 4:00 PM

Responsibilities

Essential Functions• Works within the team to set team priorities and deadlines, adjusting the flow and sequencing of the work to meet team and patient needs. • Proficient in accessing and utilizing computer management programs, Word, Excel, PowerPoint, Teams, and serves as a source of assistance to department team members. Prepares charts, graphs, etc. for presentations.• Schedules appointments for managers and manage departments calendars.• Maintains and orders both unit and office supplies and forms. Maintains control of the budget supplies and orders appropriately being mindful of the departmental budget limits.• Submits work orders for necessary housekeeping, maintenance, biomedical, engineering, or other work orders needed.• Monitors and assistswith time and attendance through KRONOS (or timekeeping system).• Consistently assists others in resolving issues presented by callers and/or visitors and effectively refers to the appropriate person for follow up. Acts as a role model by demonstrating effective communication. Problem solves and screens phone calls, requests, and concerns.• Receives and distributes mail/faxes/electronic notifications.• Consistently arranges for the accurate and timely payment of departmental invoices and other disbursements.• Assistsin making appointments for patients.• Consistently maintains departmental files and adheres to file maintenance and records retention schedules.• Organizes meetings including prepares any needed reports or documents, distributes materials, records, and transcribes minutes for meetings in a timely manner. May make travel arrangements and/or arrange for refreshmentsif necessary.• Tracks progress of special projects.• Performs routine problem solving.• Uses discretion when working with confidential information.• Transports and delivers items, equipment, and medications (excluding controlled substances and IV chemotherapy drugs) throughout the facility.• May have limited access to areas storingmedications.• Manages time autonomously, follows through on assignments and meets deadlines.• Maintainsreasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA, and otherfederal,state, and localstandards.• Maintains compliance with all Orlando Health policies andprocedures.

Other Related Functions• Maintains established departmental policies and procedures.• Prioritizes workload to manage multiple priorities.• Enhances professional growth and developmentthrough participation in educational programs, currentliterature, andworkshops.• Performs all other duties asassigned.

Qualifications

• High School diploma or equivalent.
• Working knowledge of word processing, spreadsheet, presentation and/or database software, preferably Microsoft Office-based products (Word, Excel, PowerPoint, Teams, Access).
• Licensure/Certification- None.
• Experience: Two (2) years of clerical or secretarial experience.