Overview

About Us: Bartlett & West is an engineering, architecture, technology, and other professional services firm headquartered in Topeka, KS with 19 offices in seven states throughout the Midwest. As a completely employee-owned company, Bartlett & West has a “We Before Me” mentality. We prioritize service to our clients, communities, and each other. We’re less concerned about titles and more concerned about how each person can be supported to make the greatest impact.

Position Summary:Position will serve as the secondary contact for project contracting, with the primary focus to be on helping manage the Contract Tracking System (CTS). This position will work closely with the Contract Administrator to support that position and perform tasks as directed. Responsible for helping with the utilization of CTS for track and follow-up where necessary to ensure contract documents are taken through the review process and executed in a timely manner.

Responsibilities

Essential Functions and Responsibilities

Key Duties/Responsibilities as directed by the Contract Administrator:

• Receives CTS email notifications requiring actions including uploading of appropriate contract template(s), reviewing of documents, assigning to others for additional review, and approving requests to the next level in the process.
• Confirms appropriate information is entered.
• Assigns Management and Subject Matter Expert (SME) reviews as
• Interacts with insurance brokers as needed.
• Ensures correspondence and approvals are captured and tracked in CTS for future reference.
• Engagement with Managers, SMEs, and leadership to ask questions, gain clarification, etc. to keep contract document requests moving within CTS.
• Assists with negotiating contract terms and conditions with clients and partners.
• Assists with or prepares the final contract document.
• Audits contract documents to confirm the appropriate document has been signed.
• Maintains a list of active Master Service Agreements and tracks expiration dates of those agreements.
• Assists with developing and providing training on the contracting processes and procedures as well as utilizing CTS to both new and existing employee owners.

Qualifications

Knowledge, Skills, Abilities:

 Effective communication skills (verbal and written)

• Strong attention to detail and accuracy
• Customer focused
• Excellent listening skills
• Proficiency in MS Office Suite
• Exhibits initiative, responsibility and flexibility
• Team oriented and able to get along with others
• Accountability in work performance
• Self-Motivated and able to work independently with minimal direction
• Ability to perform routine assignments
• Ability to interact with Employee Owners at all levels within the company
• Ability to embrace new technologies and processes
• Effective problem identification, analysis and resolution skills
• Strong organizational, multi-tasking and time management skills
• Ability to maintain confidential information

Education:

High school diploma or equivalent required.

Experience:

1+ years of administrative work experience or a degree in a related field. MS Word, MS Excel, Outlook and Adobe software proficiency required.

Travel Expectations:

This position will have little to no travel.  Must be able to travel in-state and out-of-state on occasion, which usually would consist of visiting other company locations, attending seminars or business meetings.  Minimum travel is 0-10% of the time depending on business need.

This job description is not designed to cover or contain a listing of all functions and responsibilities that are required of this position. Employee owners are expected to take on additional responsibilities as requested.

An offer is contingent upon successfully passing the pre-employment drug screen. Drug screen will need to complete within 48 hours of being contacted. Nearly all positions at Bartlett & West can require employee-owners to operate a motor vehicle on public roads in the course of their duties. Accordingly, all employees may be required to have acceptable driving records and to provide an authorization to the Company to periodically obtain MVR reports.

 Bartlett & West is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, sexual orientation, status as a protected veteran or status as a qualified individual with disability.