Operations Executive Assistant
Remote Role - Full-Time Operations Executive Assistant
Salary - Negotiable depending on experience up to $2,000 USD/month
Time zone: Mountain Time (US) If you're expected to work mostly U.S. MT business hours, your South African hours would typically be 4:00 PM – 1:00 AM (in summer) or 5:00 PM – 2:00 AM (in winter).
Work Type: Remote work from home
Are you the kind of person who gets things done before being asked twice? Do you enjoy bringing structure to chaos and helping ambitious people stay focused on big goals?
A fast-growing U.S.-based IT services company is looking for a full-time Operations Executive Assistant to act as the founder’s right hand. You’ll play a vital role in making the business run smoother—managing tasks that range from billing follow-ups and financial tracking to calendar management and project coordination.
This role combines executive assistance, operations support, and billing administration. You’ll work directly with the founder and must be comfortable handling both business and occasional personal admin tasks.
Duties Include:
- Managing the CEO’s inbox and calendar
- Sending, tracking, and following up on invoices (Autotask + QuickBooks Online)
- Maintaining financial spreadsheets and internal billing systems
- Coordinating project time tracking and approvals
- Drafting clear, professional client communications
- Helping define and track team KPIs
- Handling occasional personal errands (e.g., booking dinners, sourcing contractors)
- Experience with invoicing tools like QuickBooks Online
- Familiarity with project management or IT services
- Prior experience supporting executives or founders
- Proactive and self-managing
- Financially literate and confident using spreadsheets
- Excellent in both written and spoken English
- Resourceful, teachable, and detail-oriented
- Eager to grow professionally and willing to handle both big and small tasks
- You’ll get visibility into how a growing business is run and the trust to take ownership of meaningful outcomes. If you're looking for a long-term opportunity in a role that blends structure, variety, and growth—this could be the perfect fit
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