Payroll Manager

At MacDonald-Miller Facility Solutions (“MacMiller”) we . As the Northwest’s leading mechanical contracting firm, we design, deliver and service HVAC, plumbing and automation system solutions for commercial buildings. With our over one thousand employees across 10 offices, there is a breadth and variety of work to keep you engaged and inspired. 

We enjoy a well-respected history of exceeding our customers’ expectations and . Our clients trust their toughest projects with our integrated teams, including: 

• New construction – Engineering, fabrication and install of mechanical systems for new projects following lean construction practices 
• Special projects – Retrofits and mechanical repairs for existing buildings for new efficiencies 
• Service - scheduled preventative maintenance ensuring tenant comfort, and 24/7 emergency response 
• Building performance – Control systems, fault detection, energy services and remote monitoring
• Performance Contracting -- Sustainable Solutions: Acting as the Prime Contractor, we deliver design-build energy-efficient solutions in the built environment for private and public sector clients  

People love to work at MacDonald-Miller, and it’s because we all share the same 

•  Diverse players, one team, a common vision. Collaboration is our foundation and critical to the success of the company. Every team member is valued and brings a diversity of strengths to help us meet our common vision.
•  We are dedicated to personal and professional excellence. We execute with distinction by doing the right thing and following through on our commitments.
•  Everyone deserves a safe workplace. Safety is more than hardhats and boots, it’s an attitude and the environment we create. Every day, everyone goes home to their families.
•  We are proud to be part of MacDonald-Miller. We actively seek to build relationships and know each other as individuals. Together we create an environment that is welcoming, caring, and trusting.
•  We are committed to continuous, . Innovation is how we stay an industry leader. We always strive to challenge and better ourselves.
•  Take the work seriously, but never taking ourselves too seriously. It’s possible to be both serious professionals and good-natured people you enjoy working with. We strive to be both.

Payroll Manager: This is where you come in. 

We’re seeking a Payroll Manager to oversee all payroll operations, ensuring accuracy, timeliness, and full compliance with federal and state regulations. This role leads and mentors the payroll team, fostering a culture of accuracy, accountability, and audit readiness. The Payroll Manager will manage payroll documentation, validate all payroll-related data and reports, and uphold the standards established by MMFS executive leadership. As a key leader, this person will guide and develop Payroll Specialists while driving efficient, compliant, and high-quality payroll processing and reporting.

Top deliverables in the first year to be a hero: 

• Provide clear leadership, strategic direction, and consistent performance management for the Payroll Specialists.

• Ensure the accurate and timely submission of all federal and state tax deposits, along with required reporting.
• Oversee all union payroll processes, including complex pay calculations, benefits administration, and reporting within GP (Great Plains).
• Maintain full compliance by preparing and delivering documentation for annual audits and union audits.
• Manage prevailing wage requirements, including certified payroll reporting and the preparation of Intents/Affidavits.
• Review, verify, and approve all payroll reports to guarantee data integrity, adherence to internal standards, and compliance with external regulations.
• Foster a culture of continuous improvement, accountability, and cross-team collaboration.
• Partner closely with executive leadership to refine and implement payroll policies and procedures that align with company objectives.

The Payroll Manager - reporting to Jennifer Richmond, Controller - is a key member of our collaborative finance team supporting a rapidly growing business. This high-impact, high-visibility role partners across departments and organizational levels to drive operational excellence, with particular importance on healthcare-related projects and initiatives.

Your Background: What kind of person will thrive in this role? 

You should have… 

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field (preferred).
• 5+ years of payroll experience, with at least 2 years in a supervisory or leadership role.
• Strong background in union payroll and prevailing wage reporting (highly preferred).
• In-depth knowledge of state and federal payroll tax regulations and audit requirements.
• CPP (Certified Payroll Professional) certification is a plus.

And everyone you work with should describe you as someone who… 

• Leads and develops teams with clarity, accountability, and care.
• Brings deep expertise in payroll regulations, tax filings, and compliance standards.
• Navigates payroll systems and reporting tools with confidence; experience in Microsoft Dynamics GP (Great Plains) is a plus.
• Spots discrepancies quickly thanks to exceptional attention to detail and strong analytical skills.
• Explains complex payroll topics in plain language to non‑payroll stakeholders.
• Safeguards confidentiality and handles sensitive employee information with integrity and discretion.
• Tackles problems decisively and follows through.

And you should be motivated by… 

• Thriving in a lean, results-oriented environment where high performance is expected, and growth comes through challenge.
• Being part of a transparent, innovative workplace that combines a supportive, family-oriented culture with a drive to push boundaries.
• Leading initiatives that make a measurable impact, while continuously improving processes and developing the team around you.

Compensation: $115,000 to $130,000 Annually

MacDonald-Miller Facility Solutions presently provides employee coverage for:

• Medical, dental, vision for employees (coverage available for dependents for shared premium).
• 401k retirement plan including Company matching.
• Vacation and Sick Compensation (PTO), and Holiday Pay!
• Disability income protection including short term and long-term disability.
• Employee and dependent life insurance.
• Wellness Program.
• Employee Assistance Program.

Where you will work

Our Seattle HQ office (17930 International Blvd, SeaTac, WA 98188) has easy access to the SeaTac International Airport, ample secured parking, and newly renovated office facilities - not to mention great views! Neighborhood amenities include an onsite deli, restaurants, and convenient freeway/airport access.

Interested in learning more?  

If you’re ready for an adventure and are interested in being considered for this role, click apply to start the conversation! Or if you know someone who currently works at MacDonald-Miller, reach out to them to get introduced to the team! 

MacDonald-Miller Facility Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.