Payroll Specialist

The Opportunity

RS&H is currently seeking a Payroll Specialist to join our team. This position can work remotely, in-office, or with a hybrid approach.

As part of the Finance team, you'll serve an integral role in the firm responsible for the day-to-day company payroll functions, ensuring pay is processed on time, accurately, and in compliance with federal, state, and local regulations. The Payroll Specialist partners with internal teams to help drive process improvements and enhance the associate experience.

This position works with limited supervision and the ability for independent decision-making and judgment on routine issues and problems. This position communicates information that requires explanation or interpretation and may be of a sensitive nature.

Responsibilities: 

• Administers biweekly payroll ensuring payments are processed timely and accurately, including but not limited to, salaries, benefits, garnishments, taxes, direct deposits, and other deductions. While ensuring company compliance with federal, state, and local payroll, wage and hour laws and best practices.
• Serves as the first point-of-contact for payroll questions, providing outstanding and timely customer service and ensuring all questions or issues are resolved or raised to the appropriate team member.
• Processes weekly timesheets, including obtaining appropriate approvals, ensuring valid hours submitted by all pay types.
• Provides training to associates on payroll policies, regulations and processes.
• Develops, implements and continually improves payroll best practices to improve efficiency and accuracy.
• Prepares and processes payroll accounting month end transactions, including journal entries, and various general ledger reconciliations. Performing regular internal audits.
• Processes off-cycle payrolls as needed, including equity transactions and bonuses.
• Ensures the confidentiality and security of payroll information.
• Assists with the preparation of schedules to support workers compensation audits, 401K/Form 5500 reviews and other surveys/reports requiring employee payroll data.
• Performs all other duties as assigned.

To be successful in this role, you must:

• Bachelor’s Degree from an accredited program or equivalent experience.
• 5+ years of relevant experience
• Must have strong experience with Microsoft Office (Excel, Word, and Outlook).
• Must possess knowledge of federal and state pay rules and regulations and payroll fundamentals including payroll tax, reporting, balancing, US pay policies, garnishments, and payroll best practices.
• Must be highly organized, reliable, flexible, deadline-oriented, have attention to detail, and can complete multiple tasks in a timely fashion, independently with minimal supervision.
• The successful candidate will take ownership of payroll processes, identify opportunities for enhancement and will actively seek solutions with a high degree of self-direction.

Preferred Qualifications:

• Experience with accounting month-end close process and GL software, including recording journal entries, knowledge of how payroll transactions affect the GL, and ability to reconcile payroll accounts
• Experience with UKG Pro highly desired
• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC)
• Understanding of SOX compliance

Benefits:

• Vacation, Personal time, Paid Holidays, and OT eligible
• REMOTE work schedule (EST or CST preferred)
• 401K retirement available
• Healthcare Benefits are available first of the month following start

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Please view Equal Employment Opportunity Posters provided by OFCCP here.

Please note: no agency representation or submissions will be recognized for this vacancy. Candidates should apply directly to this role to be considered. It is the responsibility of all third-party recruiting and employment agencies to know and adhere to our recruiting policy.

The Company

Employee-owned, RS&H is one of the nation’s leading architecture, engineering, and consulting firms whose associates work hard every day to create a more connected future where everyone can thrive. We offer an exceptional journey from start to future. Our integrated teams translate experience into insight, turn challenges into opportunities, and build relationships that are as strong as the buildings and infrastructure we deliver together. We attribute our success to an unwavering commitment to our core values of: integrity, caring, forward-thinking, creativity, inclusivity, and ownership.