Allocations Assistant 2025-2026 (Saint Louis, MO)

Description

BACKGROUND 

This position will support St. Louis County Children’s Service Fund staff with the implementation of the 2026-2029 Core Funding Opportunity allocation cycle Depending on timing, this position, may also support the 2025-2027 Grassroots Funding Cycle allocation. 

JOB DESCRIPTION 

Job Title: Allocations Assistant Location: Hybrid, 2 -days required in office Some tasks may require in-person attendance at meetings and events Hours: Flexible, Monday - Friday, 8:00 AM – 5:00 PM Position Type: Temporary, Part-time Timeline: Approximately May 2025 – September 2026 with possible extensions. Supervision: Senior Program Officer Compensation: $13.50/hr - $18.50/hr

Position Overview: The Allocations Assistant will provide crucial administrative support to ensure the effective implementation of the CSF funding allocations 2026-2029 Core Funding Opportunity cycle. The assistant will work under the supervision of the Senior Program Officer, supporting tasks related to application processing, meeting coordination, eligibility reviews, event planning, and contract administration.

For any questions regarding this role, please email rsiverly@stlouiscountymo.gov. 

Examples of Duties

Key Responsibilities: 

• •Application Support 
• Familiarize with and test applications in Salesforce 
•  Review and test applicant guidance documents 
• Provide event support, including planning and logistics for application information meetings 
• Assist with application completeness reviews and data entry 
• Eligibility and Review Support 
• Coordinate basic eligibility meetings for prospective applicants, including scheduling and preparation o Support the staff by preparing meeting materials and taking notes during meetings 
• Provide logistical and administrative support for external reviewer training and review meeting 
• Contract and Award Support o Assist with contract clarifications and assembly 
• Provide support during the contract execution process
• Help with the mail merge and review of award notification letters
•  Administrative Tasks o Assist in the assembly of board books and note-taking during board meetings 
•  Manage meeting scheduling, logistics, and documentation 
•  Perform a variety of administrative tasks, such as printing application submissions, organizing files, and tracking application statuses
• Miscellaneous Support 
• Assist with research on agency verifications and other required documents 
• Support other duties as assigned, in accordance with project needs

Minimum Qualifications

Required Qualifications: 

• 1+ years of administrative support experience

 • Strong organizational and multitasking skills

 • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), 

• Ability to handle confidential information with discretion 

• Experience in customer support or working with the public is a plus

 • High school diploma or equivalent required; further education is a plus. Desired Qualifications, but not required:

 • Salesforce, Eventbrite or other event planning tool, Monday.com and Teams (will provide training). 

Candidate Attributes: 

• Detail-oriented and highly organized 

• Strong written and verbal communication skills

 • Able to navigate ambiguity and adapt to changing priorities 

• Comfortable working independently while supporting a team 

• Ability to manage multiple tasks effectively and meet deadlines.