Executive Assistant

OVERVIEW

Authentic. Supportive. Fun. To experience human resources at Ulta Beauty is to step out of the mundane and into an environment alive with optimistic energy. After all, success breeds opportunity, and the opportunities to help drive an organization at the top of its game to even greater heights are as uncommon as they are satisfying.

 

It’s fast, it’s ambitious, it’s anchored in trust. With the chance to move or flex based on new or existing interests and passions. If you want that rare culture of lived values, where “team” truly means something. Where the drive for excellence is balanced with a genuine desire to help and encourage. And where the mark you make will be seen and recognized—we challenge you to dream bigger. To imagine the possibilities.

THE IMPACT YOU CAN HAVE 

 

 

The Administrative Assistant for People Success is responsible for logistical support for the Officer level leaders of the People Success department.  Supporting these leaders in the most efficient use of their time by managing the executive’s schedule, travel and meeting arrangements, drafting correspondence and presentation documents, expense reporting, and communications to their teams and internal partners.  The work requires independent judgment and analysis involving situations with frequent access to confidential and highly complex information in excess of 50% of the time. Additionally, this position will also support the digital delivery of Field based eLearning courses via the Learning Management System (LMS). 

 

YOU'LL ACCOMPLISH THESE GOALS BY:

• Manage and perform administrative functions for the People Success Officer Team including but not limited to, scheduling meetings, strategically managing and maintaining Outlook calendars, planning travel arrangements, managing expense reports, reconciling department budgets, and preparing aesthetically pleasing presentations to support the needs of the business
• Communicate on behalf of the People Success Officer Team directly with vendors, staff, internal departments, and others providing a bridge for smooth communication, demonstrating leadership to maintain confidentiality, trust, and support with staff at all levels of the organization. Participate with executives on select conversations and serve as trusted confidante to facilitate completion of deliverables and assignments.
• Participate as a member of the collaborative Executive Assistant team by contributing effective communication, sharing knowledge and best practices, and supporting newer members of the team in their learning and development. Help to create an environment of inclusion, cultivating trust across departments.
• Support and assist the Chief Executive Assistant, CHRO with meetings and events such as leadership offsites, Townhalls, and department meetings. This includes scheduling, researching off-site event space, speakers, consultants, or activities, ordering food, preparing agendas, set-up, taking notes, ensuring technical/AV support, providing follow up, summaries and other general support functions.
• Responsible for uploading and delivery of all field related digital training content via the Learning Management System (UltaLEARN). 

 

THE ESSENTIALS FOR SUCCESS 

 

• 3+ yrs. of executive level assistant experience.  Most recent position preferably supporting an officer of a publicly held company.
• Extensive experience with calendaring, organizing meetings and making travel arrangements.
• Strong analytical, organizational and project management skills.  Ability to handle multiple tasks at one time including managing multiple clients and deadlines.
• Superior planning and organization skills.
• Proficient with Word, PowerPoint, Outlook and Excel.
• Excellent communication and interpersonal skills and experience interacting with high profile executives and clients/vendors.
• Positive and professional appearance and demeanor.  Takes a problem solving and helpful approach in dealing with others.
• Ability to handle the highest level of confidential information.

 

#LI-JR

#LI-Hybrid

 

The pay range for this position is $57,300.00 - $70,000.00 / Year with the opportunity for eligible associates to earn additional compensation pursuant to the Company’s bonus plan. Exact pay will be based on factors including, but not limited to relevant education, qualifications, certifications, experience, level, shift, geographic location, and business and organizational needs. Full-time positions are eligible for paid time off, health, dental, vision, life and disability benefits. Part-time positions are eligible for dental, vision, life, and disability benefits. For additional information concerning our benefits, visit our Benefits and Career Development page: https://learn.bswift.com/ulta

ABOUT

At Ulta Beauty (NASDAQ: ULTA), the possibilities are beautiful. Ulta Beauty is the largest North American beauty retailer and the premier beauty destination for cosmetics, fragrance, skin care products, hair care products and salon services. We bring possibilities to life through the power of beauty each and every day in our stores and online with more than 25,000 products from approximately 500 well-established and emerging beauty brands across all categories and price points, including Ulta Beauty’s own private label. Ulta Beauty also offers a full-service salon in every store featuring—hair, skin, brow, and make-up services.

 

We will consider for employment all qualified applicants, including those with arrest records, conviction records, or other criminal histories, in a manner consistent with the requirements of any applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York City Fair Chance Act.