Financial Operations Coordinator

Summary

Financial Operations Coordinator

This role will coordinate with internal departments and external clients to resolve discrepancies, manage purchase orders (POs), and ensure compliance with company policies.

Job Will Remain Open Until Filled

Responsibilities

The Company is one of North America’s leading sales and marketing agencies specializing in outsourced sales, merchandising, category management and marketing services to manufacturers, suppliers and producers of food products and consumer packaged goods. The Company services a variety of trade channels including grocery, mass merchandise, specialty, convenience, drug, dollar, club, hardware, consumer electronics and home centers. We bridge the gap between manufacturers and retailers, providing consumers access to the best products available in the marketplace today.

Essential Job Duties and Responsibilities

• Prepare/send invoice requests for approval/submitting ticket to help desk
• Research unpaid invoices across multiple vendor platforms
• Monitor client payment systems to reconcile payments against accrued revenue
• Provide support to financial audit portal and supply any require documentation to ensure compliance
• Contact/partner with Account Receivable/Clients/Field Managers regarding status of open invoices
• Creating and submitting supplier purchase order requests through portal systems (SAP, Service Now, etc.)
• Maintain and reconcile billing tracker & aligning with PO’s to correct allocation
• Provide weekly/monthly updates on status of PO’s, quotes, areas of needing support

Supervisory Responsibilities

Direct Reports

This position does not have supervisory responsibilities for direct reports

Indirect Reports

This position does not have guidance or mentoring responsibilities for indirect reports

Travel and/or Driving Requirements

Travel is not an essential duty and function of this job. Driving is not an essential duty or function of this job.

Minimum Qualifications

Education Level: (Required): High School Diploma or GED or equivalent experience

Field of Study/Area of Experience:

1-2 years of experience in accounting, financial administration or bookkeeping is preferred

Basic understanding of accrual accounting practices

Skills, Knowledge and Abilities

Excellent communication skills, both written and verbalMust be able to effectively manage multiple tasks and work with multiple departmentsExcellent organizational and critical thinking skillsExpert level credibility skills and personal accountability

Environmental & Physical Requirements

Office / Sedentary Requirements

Incumbent must be able to perform the essential functions of the job. Work is performed primarily in an office environment. Typically requires the ability to sit for extended periods of time (66%+ each day), ability to hear the telephone, ability to enter data on a computer and may also require the ability to lift up to 10 pounds.

Additional Information Regarding The Company Job Duties and Job Descriptions

Job duties include additional responsibilities as assigned by one’s supervisor or other manager related to the position/department. This job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. The Company reserves the right at any time with or without notice to alter or change job responsibilities, reassign or transfer job position or assign additional job responsibilities, subject to applicable law.  The Company shall provide reasonable accommodations of known disabilities to enable a qualified applicant or employee to apply for employment, perform the essential functions of the job, or enjoy the benefits and privileges of employment as required by the law.

Important Information

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of associates so classified.

The Company is committed to providing equal opportunity in all employment practices without regard to age, race, color, national origin, sex, sexual orientation, religion, physical or mental disability, or any other category protected by law. As part of this commitment, the Company shall provide reasonable accommodations of known disabilities to enable an applicant or employee to apply for employment, perform the essential functions of the job, or enjoy the benefits and privileges of employment as required by law.