Administrative Assistant (Biogen) - job 1 of 2

Overview

Allied Universal®, North America’s leading security and facility services company, offers rewarding careers that provide you a sense of purpose. While working in a dynamic, welcoming, and collaborative workplace, you will be part of a team that contributes to a culture that positively impacts the communities and customers we serve. We offer comprehensive benefits for most full-time positions, including medical, dental, and vision coverage, life insurance, a retirement plan, employee assistance programs, company discounts, perks, and more.

Job Description

Allied Universal® is hiring an Administrative Assistant in Cambridge, Ma. The Administrative Assistant is a dynamic and self-motivated individual able to provide administrative support and coordination to the Head of Global Security for a high profile customer. In addition, the Administrative Assistant will also provide support for other members of the Global Security team and participate in the organization of large site level activities with other administrative and operations staff.

Hourly pay rate $30.00

Ideal candidate will possess the following:

• 2–7 years of administrative experience, including direct support to C-Suite executives

• Proven expertise in Microsoft PowerPoint (required)

• Prior experience managing or tracking budgets

• Strong time-management skills and the ability to multitask

• Excellent written and verbal communication skills

RESPONSIBILITIES:

• Build strong working relationship with the Head of Global Security, and leadership team by organizing efficient communication and following up with deadlines and pertinent information
• Provide administrative support, including calendar management (scheduling, prioritizing, resolving conflicts, etc.), coordination of team meetings, expense management, travel, arrangement, event management of internal department events
• Proactively handle complex and often ambiguous issues; understands priorities and makes responsible decisions with limited information; accomplishes tasks independently; capable of providing technical guidance to others; may need to coach and provide support to the work of other administrative staff within the function
• Build strong working relationships with administrative and operations staff at Allied Universal’s corporate office by organizing efficient communication and following up with deadlines and pertinent information, offering support to the other admins as needed
• Maintain working knowledge of relevant customer policies and procedures
• Establish rapport with key stakeholders to enable effective management of strategic projects
• Maintain group and/or company document and knowledge repositories, websites, and business systems (e.g., SharePoint, Synapse), as needed; expedite flow of work items and initiate follow-up when necessary
• Large-scale meeting support including logistics coordination (secure room, A/V support, catering etc.), pre-event material preparation, day-of meeting set up, contract/payment processing as needed, management of minutes and other related activities; oversight of coordination process when using resources

QUALIFICATIONS (MUST HAVE):

• High school diploma or equivalent
• Minimum of seven (7) years of administrative/office experience
• Minimum of seven (7) years of education/work experience consistently utilizing MS Office (Word, Excel, Power Point, Outlook) and/or Google Workspace
• Professional oral and written interpersonal communication skills
• Efficient time management skills
• Strong attention to detail
• Exceptional customer service skills
• Able to multitask in a dynamic environment with varying demands for priority
• Exceptional organization skills

PREFERRED QUALIFICATIONS (NICE TO HAVE):

• College degree in business administration, communications, or a related field
• Executive assistant experience
• Proficiency in SharePoint or ability to create and maintain a department intranet site

BENEFITS:

• Medical, dental, vision, basic life, AD&D, and disability insurance
• Enrollment in our company’s 401(k)plan, subject to eligibility requirements
• Eight paid holidays annually, five sick days, and four personal days
• Vacation time offered at an accrual rate of 3.08 hours biweekly. Unused vacation is only paid out where required by law.

Closing

Allied Universal® is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.com

If you have any questions regarding Equal Employment Opportunity, have difficulty using the online system and require an alternate method to apply, or require an accommodation at any time during the recruitment and/or employment process, please contact our local Human Resources department. To find an office near you, please visit: www.aus.com/offices.

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