CHIEF HUMAN RESOURCES OFFICER

Description

Position Data:

Title: Chief Human Resources Officer

Grade: 14 Exempt

Immediate Supervisor: Chief Executive Officer

Basic Function or Position Summary:

Responsible for the administration and oversight of the division and all related activities; including

monitoring of contract compliance, staff supervision, training, fiscal tracking, reporting and

allocations. Plan, implement, administer, and interpret personnel policies and procedures. Oversee

the performance-based management system, payroll, benefits administration, hiring process and

volunteer services.

Pay rate is $37.94/hr - 35 hour work week

Requirements

Security Clearance N/A

Position Responsibilities and Specific Duties:

• Recruitment, employment, and personnel planning and research.

• Update and maintain Recruitment & Retention Plan.

• Act as liaison between agency and staffing agencies.

• Compensation and benefit administration.

• Employee and labor relations.

• Oversee background check procedures to ensure contract compliance and confidentiality.

• Coordinate new employee orientation.

• Maintain HR database and create reports as requested by senior management and CEO.

• Monitor employee movement within the agency and ensure proper procedures are followed.

• Provide assistance in selecting and filling management positions.

• Oversee employee files to remain in compliance with contractual requirements.

• Administer all personnel policies and programs.

• Identify legal requirements and governmental reporting regulations affecting human resources

functions and ensure policies, procedures, and reporting are in compliance.

• Recruit, interview, test, and select employees to fill vacant positions.

• Keep records of participation in benefits plans, such as insurance and pension plan, personnel

transactions such as hires, promotions, transfers, performance reviews, and terminations, and

employee statistics for government reporting.

• Coordinate management training in interviewing, hiring, terminations, promotions, performance

reviews, safety, and sexual harassment.

• Advise management in appropriate resolution of employee relations issues.

• Respond to inquiries regarding policies, procedures, and programs.

• Administer performance review program to ensure effectiveness, compliance, and equity within

organization.

• Administer benefits programs such as life, health, dental and disability insurances, pension

plans, vacation, sick leave, leave of absence, and employee assistance.

• Oversee investigation of employee accidents/injuries and prepare reports for W/C

insurance carrier.

• Investigate employee harassment claims and find a resolution.

• Conduct wage surveys within the labor market to determine competitive wage rate.

• Prepare employee separation notices and related documentation and conduct exit interviews to

determine reasons behind separations.

• Prepare reports and recommend procedures to reduce absenteeism and turnover.

• Represent organization at personnel-related hearings and investigations.

• Maintain Agency Diversity, Equity, Inclusion & Accessibility (DEIA) Plan

• Participate in county IDEA Coalition and make recommendations to COI.

• OSHA Coordinator.

• Act as lead of the Agency Health & Safety Committee, maintain accurate records, ensure

Safety issues are reviewed and building inspections are completed and reported; distribute

safety information to staff.

• Review and update Agency Health & Safety Plan in conjunction with Systems Compliance

Division

• Oversees the development of procedures and protocols.

• Ensures contract compliance including fiscal, reports, P.O. process and regulatory compliance.

• Promotes Divisional services within the community.

• Assists in grant writing and service area budgets within the division.

• Promotes the agency mission.

• Maintains strict confidentiality at all times.

• Participates in the larger team of the organization through committee structures, planning,

policy development and volunteerism.

• Demonstrates visionary leadership which inspires respect and trust.

• Able to adapt to changes in the work environment and be able to change approaches or methods

in response.

• Demonstrates respect and sensitivity to cultural differences.

• Contributes to building a team spirit.

• Demonstrates ability to build morale and commitment of staff toward mission and objectives of

the agency.

• Implements ongoing monitoring and assessment of services with written plans that are tied to

staff performance.

• Facilitates meetings, participates in committees, and provides community presentations as

appropriate.

• Other duties as assigned by supervisor.

Key Working Relationships:

A Internal: CEO, Division Directors, Management Team, HR/Payroll Team, Finance

Department and COI staff

A. External: Staffing agencies and other Community agencies as needed

Supervisory Scope:

A. Number of staff supervised: 3

B. Titles of staff supervised: Payroll Administrator, Benefits Administrator, HR Specialist

Organizational Responsibilities:

• Adheres to all policies and procedures.

• Attends appropriate in-services/trainings.

• Attend all required meetings.

• Data collection, analysis & reporting as required.

• Participation in all management systems and functions internally and externally.

• Participates in organizational committee structures as appropriate.

Physical

• Ability to lift up to and including 10-25 pounds of physical effort.

Knowledge, Skills Required:

• Bachelor’s degree in Business Administration with concentration in Human Resources, Masters

preferred.

• Five years of experience in Human Resources and knowledge of employment laws and

regulations.

• Five years of management experience.

• Three years supervisory experience required; five years preferred.

• Knowledge of Database software; Human Resources systems and Payroll systems

• Knowledge of Human Services preferred.

• Strong interpersonal, communication and customer relations skills

• Excellent written and communication skills

• Strong computer skills, including Microsoft Office and Google Drive

• Ability to learn agency software as needed.

• Goal oriented

• Ability to develop and maintain positive relationships with people from various backgrounds.

• Strong team building and participation skills.

• Committed to continuous professional development.

• Excellent record keeping skills.

Special Requirements:

• Must be able to provide consistent even tempered customer service at all times.

• Valid Drivers license

• Ability to travel

• Reliable transportation

• Flexible work schedule

• Works compassionately with a diverse population