Accounting Clerk

Description

Summary/Objective: 

The Accounting Clerk provides essential support to the finance team by performing day-to-day accounting functions with a focus on accounts payable. This position also assists with accounts receivable, grant tracking, and general ledger entries to ensure accurate financial records and timely reporting.

Essential Functions: 

Under the leadership of the Finance Manager, the Accounting Clerk serves as the lead stakeholder for routine accounts payable, grant reporting (monthly and quarterly), and serves as back up for billing. Transparent and confidential communication, specifically focused on Corporate Compliance practices, are key. 

· Process vendor invoices and prepare payment batches

· Review and code expenses to appropriate general ledger accounts

· Reconcile vendor statements and resolve discrepancies

· Assist with accounts receivable processing and deposits

· Track and record grant-related transactions as needed

· Maintain organized and up-to-date financial records and files

· Support monthly reconciliations of bank and general ledger accounts

· Assist with internal and external audits by providing requested documentation

· Help prepare financial reports and spreadsheets as directed

· Assist with other duties as assigned. 

Special Requirements:

Work Environment: Office environment will require occasional travel to conferences and/or meetings. Works in an office setting with a controlled temperature environment.  Occasional exposure to inclement weather conditions may occur depending upon assignments. Exposure to noise and occasional physical activity may occur.

Equipment: This position is required to maintain a working knowledge of related office equipment including personal computers and printers, audio-visual equipment, telephone systems, copiers, fax machines, etc.

Physical Demands: This position involves standing, walking, bending, stooping, and reaching as needed to access files, attend meetings, and interact with staff across departments. Occasionally, the employee may need to lift and carry items weighing up to 50 pounds, such as files. Fine motor skills are essential for typing, writing, and handling documents. This position also demands sufficient visual acuity to read printed materials and computer screens, as well as an auditory ability to communicate effectively in person and through phone or video conferencing. Additionally, occasional travel within the service area may be required for audits, training, or site visits. Reasonable accommodation can be provided to enable individuals with disabilities to perform essential functions.

Position Type/Expected Hours of Work:

Full-time, traditional hours required along with occasionally some non-traditional hours. This position requires you to work on-site, and offsite. 

Travel:

Travel may be required throughout the service area.

Required Education and Experience: 

A high school diploma or equivalent is required; however, an associate’s degree in accounting or a related field is preferred. The ideal candidate will have at least one year of experience in accounting, finance, or administrative support with a basic understanding of accounting principles. Proficiency with Microsoft Excel and accounting software is essential, along with strong organizational skills, attention to detail, and the ability to manage multiple priorities. Experience with nonprofit accounting, grant funding, and familiarity with accounts payable, accounts receivable, or general bookkeeping is highly desirable.

Requirements

Skills/Abilities/Knowledge:

Strong organizational abilities and office skills are essential for this position. This person must also have excellent people skills and be a team player. Must be able to work with privileged information in an unbiased and ethical manner. Ability to work with diverse populations. Must demonstrate effective and excellent oral and written communication skills and the ability to work cooperatively with others. Must be detail-oriented and possess excellent time-management skills. Requires self-direction, tact, diplomacy, and the ability to be clear, courteous, and professional. Able to react to change productively and handle other duties as assigned. Ability to work under pressure and multi-task. 

Additional Eligibility Qualifications: 

Must maintain privacy of confidential information. Successful completion of routine pre-employment requirements as mandated by the New York State Department of Health, Office of Mental Health and Office of Children and Family Services along with ongoing clearances and exclusion checks. These requirements are to include employment health requirements, reference checks, criminal background checks/fingerprinting, State Central Registry clearance and your eligibility to work in the United States. A valid NYS driver’s license required. Corporate Compliance, HIPAA Privacy Security, and Workplace Harassment and Discrimination Training and Nonviolent Crisis Intervention, First Aid and CPR will be required following date of hire.