Country Club Assistant Controller

Description

The Field Club of Greenwich is a pre-eminent family racket club in Greenwich, CT, with amenities including tennis, squash, platform tennis, swimming, day camp, fitness center, and fine dining. The Club is a welcoming, family-oriented social club with an extraordinary spirit of camaraderie and good sportsmanship.

The Position

The Assistant Controller supports the Controller in overseeing all accounting operations, ensuring the accuracy and integrity of financial reporting, and compliance with internal policies and external regulations. This role plays a key part in month-end closing, audits and supervising accounting staff. The Assistant Controller serves as a strategic partner and back-up to the Controller.

Job Duties 

Accounts Receivable/Member Billing

· Manage member billing processes, including posting non-POS batches

· Scan deposits daily into the bank by using Smart Pay

· Support the Membership Department by ensuring new memberships and member status changes are processed properly along                 with calculating the fees that are associated with the status changes

· Prepare cash boxes for cash bar events and manage the petty cash box

· Prepare and send 30-day delinquent letters to members monthly

· Prepare monthly accounts receivable aging reports for the General Manager and Controller

· Charge members and non-member accounts for private functions

· Apply credits and adjustments to member accounts when appropriate

· Handle member inquiries related to billing in a professional and timely matter by phone or email

· Print and prepare monthly member statements to be mailed

Accounts Payable

· Review invoices and make sure they are approved by department heads for payment

· Resolve any invoice discrepancies

· Communicate with vendors regarding questions or issues with invoices

· Review vendor statements and request any missing invoices if necessary

· Post invoices into the system using proper G/L codes

· Run a cash requirement report weekly when processing A/P checks

· Print checks and attach invoices to be approved by the General Manager on a weekly basis

· Review monthly credit card statement and post entries to appropriate G/L codes

· Prepare 1099-NEC forms at the end of the year and send them to vendors

· Periodically check on receipt of food and beverage purchases when delivered

Human Resource

· Prepare yearly benefit packages for employees

· Assist with the onboarding of new hires 

· Organize monthly Birthday and Anniversary celebration for the staff

General Duties

· Assist daily with answering phones and taking reservations

· Filing 

· Assist with interim and annual audits as needed

· Complete tasks and projects given by the Controller

· Participate periodically in food and beverage inventory count

 

Requirements

· Bachelor’s degree in accounting preferred

· 3 to 5 years of Private Club experience preferred

· Knowledge of Jonas Club Management and Clubessential software

· Strong computer skills - Microsoft Excel and Word experience required

· A well organized and detailed self-starter able to manage time and establish priorities

· Strong problem-solving skills with the ability to analyze accounting matters

· Strong verbal and written communication skills