Administrative Assistant

GHJ is looking for an Administrative Assistant who is exceptionally detail-oriented, proactive, self-motivated and collaborative to join our team. The pace of the team is demanding and so the role requires flexibility, quick-thinking, and a growth mindset. We encourage curiosity and an eagerness to learn.

WHY we get up in the morning

At GHJ we help our people and clients pursue their passions, build thriving businesses, and create a better future.

WHAT we believe

We believe that collaboration is the foundation for success. We work as a business advocate for our clients – providing personalized service and building long-term relationships to help position our clients for the future.

HOW we succeed

We are deeply committed to our core values of Bright Minds, Brave Hearts and Bold Actions and incorporate them into every aspect of our business. By living these values, we are able to meet our strategic objectives of Remaining Fiercely Independent (financial success), Meeting client demands/needs (client success), Reinforcing and expanding cultural distinction (people success).

Summary of Role:

Reporting to the Chief of Staff, the Administrative Assistant will provide technical, general, and clerical administrative support to the Chief of Staff, Managing Partner, Chief Strategy Officer, Chief Operating Officer, and other departments as assigned. 

• Assist the Chief of Staff in support of the Managing Partner, Chief Strategy Officer, and Chief Operating Officer, along with various general Firm needs
• Proactive management of calendars for leaders, including scheduling internal and external meetings
• Prepare and process monthly billing invoices, statements, expense reports, and timesheets
• Coordinate travel arrangements on a regular basis
• Arrange meeting logistics including conference rooms, AV, catering, meeting materials for internal and external meetings
• Organize and coordinate Firm events
• Compose and finalize routine correspondence, reports and other document types as needed, including engagement letters and other client communications
• Receive, read and route incoming mail on behalf of assigned Partners
• Support in the development and implementation of standardized processes and procedures within the Firm
• Demonstrate discretion and professionalism in handling sensitive or confidential information
• Organizational support, including but not limited to inbox management, as back up for Chief of Staff
• Provide support for Firm Services departments as assigned by the Chief of Staff
• Act as back up for other Executive Assistants as needed
• Perform other duties as assigned

• Experience in managing multiple assignments and projects with conflicting priorities
• Ability to work under pressure of short and demanding deadlines in a fast-paced environment
• Proficiency in following complex, multi-step procedures to complete tasks
• Outstanding verbal and written communication
• Excellent organizational and interpersonal skills

• Bachelor’s degree or higher is preferred
• Experience and demonstrated ability to provide administrative support and manage a wide range of administrative tasks efficiently 
• Previous work experience in a professional services firm specifically supporting partners/principals is preferred
• Proficiency with Microsoft Office Suite and operating computer hardware

Seven decades, overriding focus: our people and our clients.

GHJ was founded in 1953, making us one of the oldest independent firms in the Los Angeles area. Ranked as a top 20 largest accounting firm on the Los Angeles Business Journal’s Book of Lists, the firm has 24 partners and approximately 200 staff members that serve over 3,000 clients. Our firm is a member of the American Institute of Certified Public Accountants (AICPA), the AICPA Governmental Audit Quality Center (GAQC), Public Company Accounting Oversite Board (PCAOB), the California Society of CPAs and the California Association of Nonprofits (CAN). Collaboration and maintaining strong relationships are the cornerstones of our success.

We are also an independent member of HLB International, a worldwide organization of over 250 member professional accounting firms and business advisors. This affiliation gives us access to the subject matter experts of other member firms and provides consulting and professional services in over 158 countries through its nearly 800 offices worldwide.

GHJ complies with all local/state regulations in regards to displaying salary ranges. The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. Any offered salary is determined based on internal equity, internal salary ranges, market data, ranges, applicant's skills and prior relevant experience, certain degrees and certifications (e.g. JD, technology), for example. At GHJ, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is: $65,000-$75,000.

Equal Employment Opportunity

GHJ is an equal opportunity employer. In accordance with applicable law, we prohibit discrimination against any applicant or employee based on any legally-recognized basis, including, but not limited to: race, color, religion, sex (including pregnancy, lactation, childbirth or related medical conditions), sexual orientation, gender identity, age (40 and over), national origin or ancestry, citizenship status, physical or mental disability, genetic information (including testing and characteristics), veteran status, uniformed service member status or any other status protected by federal, state or local law. Our commitment to equal opportunity employment applies to all persons involved in our operations and prohibits unlawful discrimination by any employee, including Department Heads and co-workers.

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