DATA ENTRY CLERK

Description

ESSENTIAL FUNCTIONS:

· Completes a broad variety of administrative tasks for the Manager including: composing and preparing correspondence that is sometimes confidential; 

· Competently abstract information from medical records for submission to regulatory agencies

· Upload data for submission to regulatory agencies

· Meet data submission deadlines

· Assist with development of operational Policies and Procedures as requested

· Communicate effectively in both written and oral formats

· Demonstrate the ability to work independently and prioritize projects

· Provides a bridge for smooth communication between the Administrative office and various internal departments; demonstrating leadership to maintain credibility, trust and support with management staff 

· Assist in preparation of records, transcribe and distribute minutes of meetings, respond to and distribute incoming communications

· Assists in coordinating the agenda for management team meetings and executive staff meetings 

· Open, sort, and distribute incoming mail/correspondence including faxes and emails

· Answers the telephone in a professional manner; screens calls, takes messages, directs calls appropriately and prioritizes based on nature of calls and maintains current knowledge of Healing Center operational standards to facilitate communication with customers

· Provides communication systems by identifying needs; evaluating options; maintaining equipment; approving invoices/supply requests

· Completes special projects by organizing and coordinating information and requirements; planning, arranging, and meeting schedules; monitoring results

· Improves program and service quality by devising new applications; updating procedures; evaluating system results with users

· Contributes to team effort by accomplishing related results as needed

· Proficient in utilization of appropriate office equipment, including word processing, fax machine, copier, scanner and other computer systems, and utilizes equipment and supplies efficiently with maximum cost effectiveness.

Requirements

IV. EDUCATION/EXPERIENCE REQUIREMENTS:

· High school graduate with college preparation related to office or managerial organization preferred

· Five years minimum experience as administrative support (secretarial skills) 

· Proficiency in using computer word processing, spreadsheet and database programs (Microsoft Word, Excel, Access, PowerPoint, and Publisher) and the internet required

V. PHYSICAL DEMANDS 

· Physical Activity - Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

· Working Hazards or Risks – potential for musculoskeletal injuries related to moving and working with files and office equipment.

· OSHA Blood Borne Risk Category III.