Accounts Payable Staff Accountant

Description

Accounts Payable Staff Accountant 

Salary: $31.00-$33.00/hour

Status: Non-Exempt, Full-Time 

Department: Finance

Reports To: Controller 

About the Role 

What is an Accounts Payable Staff Accountant?

The AP Staff Accountant is responsible for processing and allocating all vendor bills accurately and promptly, working closely with management on allocations and approvals. The AP Staff Accountant works with vendors to ensure accuracy and efficiency in transactions; and works with the Controller to ensure bills are paid promptly and vendor records are complete in our finance software. The AP Staff Accountant also works with the Controller to recognize all revenue and expenses correctly and fully in the appropriate accounting period to ensure accurate financial statements. 

What You’ll Do  

As a key member of the team, you will:

Company expenses are allocated accurately and processed on time.

• Receives vendor bills and other company expenses, and enters them into 211 San Diego’s financial software promptly to ensure they are paid on time.
• Ensures all vendor bills and operating expenses are appropriately allocated to funding sources and business units in 211 San Diego’s financial software.
• Utilizes automation, machine learning and artificial intelligence tools in NetSuite to assist in facilitation and automation of bill capturing. 

Accounting

• Oversees the accounts payable process with the goals of ensuring bills are entered accurately, allocated appropriately, and paid promptly.
• Communicate with members of the leadership team to understand, approve, and allocate all operating expenses.
• Partners with executives to gather documentation and allocations for corporate credit card transactions.
• Performs month-end allocation process for shared or indirect expenses per our accounting procedures.
• Assists with the month-end financial closing process by generating monthly activity reports and contacting vendors to follow up on receipts and invoices.
• Maintains petty cash and credit card procedures.
• Reconciles bank statements, credit card statements, investment account and petty cash account.
• Assists with development of financial statement packets for Finance Committee and Board meetings.
• Maintains an organized filing system and responds to requests for records, making copies as needed.
• Performs period-end close activities to ensure accurate monthly financial reports and year-end reports, including 1099s.

Contract invoicing process is supported with accurate and timely information.

• Review expenses in 211 San Diego’s financial software to support the monthly contract invoicing process by ensuring all regular bills are received and shared expenses are allocated on time.
• Provides backup documentation for operating expenses to satisfy funder documentation requirements for contract invoicing or reviews/audits.
• Assists with annual financial audit requirements pertaining to accounts payable transactions and operating expenses.

Accounting procedures are followed and improved as appropriate.

• Protects the security of all confidential information that is accessed, and ensures sensitive financial information is controlled.
• Identifies areas where processes can be streamlined or automated and work with management to implement changes to improve efficiency and accuracy.
• Works with the Controller and CFO to ensure the Agency’s financial software is properly configured to meet business needs.

All things we do are in line with our company values.

• Engages with and contributes to the positive culture of the Agency following our core values.
• Seeks continuous learning opportunities to promote growth and professional, and personal development.
• Other duties as assigned.

Our Commitment

211 San Diego is deeply committed to the principles of equity, diversity, and inclusiveness and seeks to create a pluralistic community for all staff and clients. 211 San Diego is an Affirmative Action/Equal Opportunity employer. Persons of color, women, minorities, and individuals with disabilities and veteran/military status are encouraged to apply.     

Requirements

• Associate’s Degree preferred; a Bachelor’s degree highly desirable; a combination of continued education beyond high school and relevant work experience may be substituted.
• 2-4 years of bookkeeping/accounting work experience are required.
• Knowledge of full-cycle accounting, period closing processes, and fund accounting is desirable.
• Must have demonstrated proficiency with Microsoft Office Suite (Excel, Outlook, Word).
• Experience with NetSuite financial software is highly desirable.
• Demonstrated ability to manage competing responsibilities within deadlines, with strong organizational skills and attention to detail.
• Excellent written and verbal communication skills required.
• Must be able to maintain confidentiality when handling sensitive information.
• Ability to build and maintain positive and supportive working relationships with other employees.
• Sense of urgency and self-motivation.
• Bilingual Spanish a plus.