Accounting Clerk

Description

Summary Computes, classifies, records, and verifies numerical data for use in maintaining accounting records by performing the following duties.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

· Compiles and sorts documents, such as invoices and checks, substantiating business transactions.

· Verifies and posts details of business transactions, such as funds received and disbursed, pay scale, language indirect, bank check run, ACH, wires, and totals accounts to ledgers or computer spreadsheets and databases.

· Audits invoices against purchase orders, researches discrepancies, and approves for payment.

· Investigates problems that vendors or purchasing agents have with obtaining payment for bills.

· Computes and records charges, refunds, cost of lost or damaged goods, freight charges, rentals, and similar items.

· Prepares vouchers, invoices, checks, account statements, reports, and other records, and reviews for accuracy.

· Reconciles general ledger accounts with various registers.

· Extracts general ledger information.

· Reconciles bank statements against expense reports matching accrued expense receipts to the month the charge was incurred.

· Monitors loans and accounts payable and receivable to ensure that payments are up to date.

· Reconciles report and receipt discrepancies and problems.

· Codes data for input to financial data processing system according to company procedures.

· Reviews, balances, and interprets computer reports, and makes corrections.

· Assists employees, vendors, clients, or customers by answering questions related to accounts, procedures, and services.

Competencies   

To perform the job successfully, an individual should demonstrate the following competencies:

Analytical - Synthesizes complex or diverse information; Collects and researches data.

Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations.

Judgement - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.

Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions.

Health and Safety Conditions:

Know all potential work and environmental hazards.

PPE Requirements: Safety glasses and any other required PPE in accordance with the SWI for the jobs you may be doing. 

Physical Demands 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and use hands to finger, handle, or feel. The employee is frequently required to walk. The employee is occasionally required to stand and reach with hands and arms. The employee must frequently lift and/or move up to 10 pounds.

Requirements

Qualifications 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. 

Education and/or Experience  

Strong foundation in accounting, preferably 1+ years of experience or 3 years in similar clerical experience. 

Computer Skills  

Must be proficient in MS Office with a strong emphasis in Excel applications. Experience with ERP | HRP.