Construction Billing & Compliance Administrator (Hybrid Opportunity)

Description

What Makes This Opportunity Stand Out:

• Hybrid Flexibility: Enjoy the best of both worlds—work remotely while staying engaged with a dynamic, in-office team.
• Career Growth: We invest in your development with ongoing training, mentorship, and clear paths for advancement.
• Team-First Culture: Join a workplace where your contributions are valued, your voice is heard, and your success is celebrated.
• Award-Winning Workplace: Recognized year after year for our commitment to employee satisfaction and workplace excellence.

If you're detail-oriented, thrive in a fast-paced environment, and are ready to take the next step in your career with a company that truly values its people—we want to hear from you. 

Overview:

Horizon Construction Group is seeking a detail-oriented Construction Billing & Compliance Administrator to join our dynamic team. This role is essential for ensuring accurate financial transactions and compliance with contractual obligations. If you thrive in an innovative environment and are looking for professional growth within a collaborative culture, we want to hear from you!

Key Responsibilities:

• Accounts Payable: Route overhead and payment request invoices for approval and post them accordingly. Authorize subcontractor draw payments using Textura Payment and process joint check payments for subcontractors as needed.
• Billings: Prepare and finalize monthly draw requests for submission to project owners. Ensure timely submission of lien waivers to title companies to facilitate owner payments.
• Contract Compliance: Verify compliance of all required documentation. Review subcontractors' draw payouts and follow up on missing documentation.
• Lien Waivers: Manage the timely collection and submission of lien waivers to title companies. Obtain second-tier supplier/subcontractor waivers and Supplier Affidavits.
• Project Closeout: Ensure receipt of all required closeout documentation, including warranties, final lien waivers, and operations & maintenance (O&M) manuals.
• Additional Responsibilities: Participate in ongoing professional development to maintain and enhance technical knowledge. Conduct monthly audits to ensure system accuracy and integrity. Track and manage use tax documentation. Perform other duties as assigned.

Qualifications:

• Proven experience in accounts payable and billing.
• Strong attention to detail and organizational skills.
• Excellent communication and interpersonal abilities.
• Proficiency in relevant software and tools (e.g., Textura Payment Management).

Why Work for Horizon Construction Group Innovative Environment: Be part of a forward-thinking company that values creativity and innovation.

• Professional Growth: Opportunities for continuous learning and career advancement.
• Collaborative Culture: Work in a supportive and team-oriented atmosphere

Requirements

Education, Experience, Licenses & Certifications

• High school diploma required.
• Associate or bachelor’s degree in accounting, or 2–5 years of equivalent work experience required.
• Experience in construction accounting is preferred.

Required Knowledge & Skills

• Strong verbal and written communication skills for effective interaction with clients, vendors, third parties, and internal team members.
• Excellent organizational skills with the ability to manage a high volume of work efficiently.
• Proven ability to handle multiple projects and meet critical deadlines.
• Capable of producing high-quality work independently or with minimal supervision.
• Professional demeanor and ability to collaborate effectively with colleagues, customers, and suppliers.
• Self-motivated with a strong sense of accountability and teamwork.
• Analytical skills to assess income and expenses for accuracy and reasonableness.
• Proficient in operating a ten-key calculator (7,000 keystrokes/hour) and typing at 45 words per minute.

Working Conditions

• This role requires regular sitting, standing, writing, and use of a computer, standard office equipment, and telephone.
• Frequent communication with customers and occasional movement to retrieve or handle items.
• Must be able to occasionally lift and/or move up to 25 pounds.
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.