Single Family Administrative Assistant, Terra West Management Services

Description

Company Culture & Core Values:

Terra West Management Services’ primary goal is to provide excellent service to both internal and external clients by living through our Core Values. Our culture and business thrives when each team member works positively, cooperatively and respectfully with every person we come in contact with. In addition to performing the essential functions of the position, our ideal candidate would contribute to the cultural health and overall success of the company by identifying with and promoting our Core Values.

Essential Functions:

• Produce, deliver and track Legal Notices via Process Servers.
• Produce Late Rent reports as necessary.
• Process 30-Day Notices to Vacate, create direction letters to owner and vacating instructions to tenant.
• Print and order Move-out, Renewal, and Drive-by Evaluations.
• Process Rental Applications (credit check, etc.) for Manager review.
• Create Security Deposit Disclaimers, Lease Agreements and Renewals.
• Create Tenant violation letters per Homeowner Association directives.
• Receive, sort and store vacant property and mailbox keys, garage door transmitters, etc. 
• Procure and log Lock & Vendor boxes in Promas.
• Receive, create and process all work orders through Promas as necessary.
• Additional duties may be assigned.

Core Competencies:

To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position:

• Organizing and prioritizing
• Attention to detail and accuracy
• Maintain confidentiality and exercise good judgment
• Problem-solving skills
• Excellent communications skills, both written and verbal

Requirements

Minimum Qualifications:

• Two (2) years’ administrative assistant experience
• Intermediate knowledge of Word, Excel and Outlook
• Type 50+ wpm

Preferred Qualifications:

• Property Management experience

ADA Requirements:

• See and read small print, both on paper and on a computer screen, quickly and accurately.
• Sit for extended periods of time while working at a computer.
• Hear and speak clearly on the telephone and in person.

Work Posture Requirements:

• Sitting: Constantly
• Standing: Frequently
• Walking: Frequently
• Driving: N/A
• Bending (from waist): Frequently
• Crouching (squat): Rarely
• Kneeling: Occasionally
• Crawling: N/A
• Climbing (stairs): N/A
• Climbing (ladder): N/A
• Twisting: N/A
• Reaching: Rarely
• Wrist Motion: Occasionally

Carrying Requirements:

• Items Carried: Files/board books
• Distance: 50 steps
• Times Per Day: 5
• Maximum Weight: 5 pounds

Moving/Lifting Requirements:

• Items Moved/Lifted: Paper files
• Times Per Day: 5
• Maximum Weight: 3 pounds

Moving/Lifting Levels/Heights:

• Floor: Occasionally
• Knee: Rarely
• Waist: Occasionally
• Chest: Occasionally
• Overhead: Occasionally

Push/Pull Requirements:

• Item Name: Furniture Frequency: Frequently

Environmental Conditions:

• Inside/Outside: No
• Hot/Cold Temperatures: No
• Wet: No
• Noise: No
• Power Equipment: No
• Traffic Hazards: No
• Chemical Hazards: No
• Heights: No
• Dust: No
• Close Quarters: No
• Fumes/Odors: No

EEO/Drug Free Workplace