Job details

Administrative Assistant, Intrepid Investment Bankers

Known for its unique entrepreneurial culture that values teamwork and transparency, Intrepid offers highly motivated individuals the opportunity to make meaningful contributions to client engagements and take on important leadership initiatives within the firm, resulting in a high level of job satisfaction while building a solid foundation for your career. Our culture values the development and well-being of our team-members and fosters strong camaraderie throughout the firm, resulting in what we believe is some of the highest retention rates in the industry.

Intrepid is a specialty investment bank and provides M&A, capital raising and strategic advisory services to entrepreneurs, family-owned companies, private equity sponsors and major corporations, through dedicated banking teams with deep industry sector experience and over three decades of experience. The firm is based in Los Angeles, with additional offices in San Francisco, New York, Chicago, and Charlotte. Intrepid is the middle-market advisory arm of Mitsubishi UFJ Financial Group (NYSE: MUFG), one of the largest financial groups in the world.

The selected colleague will work at an MUFG office or client sites four days per week and work remotely one day. A member of our recruitment team will provide more details.

We are seeking an energetic, client-focused Administrative Assistant to join our Intrepid Investment Bankers team to provide office-based support. You will partner with internal and external clients to manage travel, meetings, calendars, events, meals, and supplies. This position reports directly to the Director of Administration.

Major Responsibilities:

Manage all incoming calls and assist incoming visitors.
Receive and greet incoming visitors in a professional manner; direct them to the proper individual and assist them with their needs
Perform administrative and office support activities such as overseeing conference room calendar, maintaining files, and other ad-hoc projects.
Open the office every morning at 8:00 a.m. and maintain all areas of the office, including, but not limited to, reception, kitchen, conference rooms, huddle rooms, production, and all storage space.
Process business expenses.
Answer complex inquiries which require thorough knowledge of departmental policies and procedures
Type confidential materials in the form of memoranda, correspondence, and letters from drafts
Compose letters and agenda
Conduct research and data analysis for special and on-going projects
Maintain executive’s calendar, coordinate and arrange large and/or recurring meetings, luncheons, conferences and seminars
May prepare materials necessary for meetings, etc.

Qualifications:

A positive attitude, collaborative spirit, creative mind, and strong work ethic.
Self-motivated, problem-solver, and a good communicator with the ability to multi-task.
Effective writing, editing, proofreading, and verbal communication skills.
Strong proficiency with Microsoft Office Suite, specifically Outlook, PowerPoint, and Excel.
Bachelors or Associates degree preferred but not required.

The typical base for this role is between $55k- $85K depending on job-related knowledge, skills, experience and location. Additionally, our Total Rewards program provides colleagues with a competitive benefits package (in accordance with the eligibility requirements and respective terms of each) that includes comprehensive health and wellness benefits, retirement plans, educational assistance and training programs, income replacement for qualified employees with disabilities, paid maternity and parental bonding leave, and paid vacation, sick days, and holidays. For more information on our Total Rewards package, please click the link below.

MUFG Benefits Summary

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities duties and skills required of personnel so classified.

We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws (including (i) the San Francisco Fair Chance Ordinance, (ii) the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, (iii) the Los Angeles County Fair Chance Ordinance, and (iv) the California Fair Chance Act) to the extent that (a) an applicant is not subject to a statutory disqualification pursuant to Section 3(a)(39) of the Securities and Exchange Act of 1934 or Section 8a(2) or 8a(3) of the Commodity Exchange Act, and (b) they do not conflict with the background screening requirements of the Financial Industry Regulatory Authority (FINRA) and the National Futures Association (NFA). The major responsibilities listed above are the material job duties of this role for which the Company reasonably believes that criminal history may have a direct, adverse and negative relationship potentially resulting in the withdrawal of conditional offer of employment, if any.

We are proud to be an Equal Opportunity Employer and committed to leveraging the diverse backgrounds, perspectives and experience of our workforce to create opportunities for our colleagues and our business. We do not discriminate on the basis of race, color, national origin, religion, gender expression, gender identity, sex, age, ancestry, marital status, protected veteran and military status, disability, medical condition, sexual orientation, genetic information, or any other status of an individual or that individual’s associates or relatives that is protected under applicable federal, state, or local law.

Administrative Assistant Microsoft Office Communication Client support Calendar management Data analysis Travel coordination Hybrid work Investment banking Office administration

Average salary estimate

$70000 / YEARLY (est.)

min

max

$55000K

$85000K

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