Event Coordinator

Job Posting Title

Event Coordinator

Agency

090 OFFICE OF MANAGEMENT AND ENTERPRISE SERV

Supervisory Organization

CAM

Job Posting End Date (Continuous if Blank)

August 01, 2025

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

Salary is up to $65,000.00 based on education and experience.

Job Description

As an Event Coordinator with OMES you will enjoy:

• Generous leave including 15 days of vacation, 15 days of sick leave and 11 paid holidays annually.
• A comprehensive Benefit Package with a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents.

Job Details

• Full-time 40-hour work weeks.
• Support the Capital Assets Management Department.
• Salary is up to $65,000.00 based on education and experience.
• This is an on-site position located in Oklahoma City, OK.

Position Summary

This position serves as our customer service representative for citizens, agencies and other nonprofit entities during the event reservation process. Reviews event applications and sends for approvals as appropriate. Helps in the coordination and supervision of various scheduled events. Serves as the front desk reception for the Capitol Superintendent's office, answering general inquiries on service requests and other special needs of the Capitol tenants.

Key Responsibilities

Serve as front desk receptionist for the Capitol Superintendent's office. Duties include:

• Answer the general office phone
• Assist walk-in traffic with service requests (entering into the work order system)
• Assist with Fitness Center access requests
• Assist with Access Badge creation as necessary
• Assist with vendor sign-ins
• Maintain the Lost and Found
• Assist with Flag orders

Event planning duties include:

• Answer the event phone line
• Give space tours and answer questions regarding spaces and amenities
• Review event applications and send for approvals
• Coordinate and supervise event setups/tear downs
• Provide support during events to ensure an excellent customer experience

• Provide support when necessary for weekend events
• Performs other duties as assigned

Physical Demands and Work Environment

This position works in an office setting with a computer for a large percentage of the workday. The noise level in the work environment is usually moderate. Occasional lifting up to 30 lbs.

Minimum Qualifications

Requirements include good written and verbal communication skills, and strong experience with Microsoft Office and Google Docs.

Preference will be given to candidates who possess

• The candidate must have an independent work ethic, good judgment capabilities, the ability to maintain positive public relations, and must be persuasive. Ability to work in a team environment, fully support the goals and objectives of the department. The candidate must be computer literate and be able to demonstrate an ability to communicate with individuals on rules and regulations regarding the usage of reserved space.

About OMES

The Office of Management and Enterprise Services provides excellent service, expert guidance and continuous improvement in support of our partners’ goals. We are a highly qualified workforce committed to serve those who serve Oklahomans and make government run in the most efficient, innovative manner possible.

OMES is an Equal Opportunity Employer. Reasonable accommodation to individuals with disabilities may be provided upon request.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.