Workplace Events Manager - job 1 of 2

About the Team

The Workplace Events team supports OpenAI’s business goals by curating engaging, dynamic events that bring our teams together and build community. We plan and execute a wide range of events—from employee experience events to executive briefings and customer-facing experiences—to foster collaboration, innovation, and a vibrant workplace culture. Our mission is to enhance employee engagement, promote business growth, and celebrate our organizational values through thoughtfully planned and executed events.

About the Role

We are seeking an experienced and organized Workplace Events Manager to join our team! This person will be a crucial member of the Workplace Events team producing impactful events at scale across our San Francisco offices. As a Workplace Events Manager you are a detail-oriented person who is scrappy and can work in an extremely fast-paced environment, while also being an excellent communicator and have an operations mindset. You will partner with key cross-functional teams across the entire company to build and support a wide variety of internal and external facing events in our offices. You will serve as a conduit to critical workplace support teams such as catering, AV, facilities, and corporate security, plus work cross-functionally with other key stakeholders such as design, procurement, communications, and marketing. You are comfortable working with a wide range of organizational tools such as Jira, Google docs/calendar, Notion, Airtable etc. Familiarity with event management tools such as Prismm and Swoogo are a plus. This role demands a proactive and organized professional who thrives in a fast-paced environment and is adept at managing multiple projects simultaneously.

This role is based onsite in San Francisco, CA and requires being in-office up to 5 days per week, with occasional evening work as needed.

In this role you will:

• Oversee the planning, coordination, and execution of a diverse range of events across OpenAI’s San Francisco offices.

• Contribute to the operationalization of the Workplace Events program processes as the team continues to scale events, building and running processes for event intake, booking/scheduling, tooling, and stakeholder communication.

• Oversee on-the-ground event logistics, including vendor management, event production oversight, and real-time problem-solving.

• Collaborate with internal and external stakeholders to meet event objectives and ensure a high level of satisfaction among participants.

• Manage budgets and timelines for events.

• Develop event success tracking through participant feedback and other relevant metrics, making data-driven recommendations for future improvements.

You might thrive in this role if have:

• 6+ years of event management experience or, ideally in a workplace/employee experience team.

• Strong organizational and project management skills, with a proven ability to juggle multiple events simultaneously.

• Proactive self-starter with experience working in face-paced, high growth companies.

• Can roll up your sleeves and get things done but also be able to plan for the future as our Workplace Events program continues to scale.

• Excellent communication and interpersonal skills, capable of working effectively with team members and leaders at all levels.

• Creative thinker with a keen eye for detail and a commitment to delivering high-quality, memorable events.

About OpenAI

OpenAI is an AI research and deployment company dedicated to ensuring that general-purpose artificial intelligence benefits all of humanity. We push the boundaries of the capabilities of AI systems and seek to safely deploy them to the world through our products. AI is an extremely powerful tool that must be created with safety and human needs at its core, and to achieve our mission, we must encompass and value the many different perspectives, voices, and experiences that form the full spectrum of humanity. 

We are an equal opportunity employer, and we do not discriminate on the basis of race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability, genetic information, or other applicable legally protected characteristic.

For additional information, please see OpenAI’s Affirmative Action and Equal Employment Opportunity Policy Statement.

Qualified applicants with arrest or conviction records will be considered for employment in accordance with applicable law, including the San Francisco Fair Chance Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act. For unincorporated Los Angeles County workers: we reasonably believe that criminal history may have a direct, adverse and negative relationship with the following job duties, potentially resulting in the withdrawal of a conditional offer of employment: protect computer hardware entrusted to you from theft, loss or damage; return all computer hardware in your possession (including the data contained therein) upon termination of employment or end of assignment; and maintain the confidentiality of proprietary, confidential, and non-public information. In addition, job duties require access to secure and protected information technology systems and related data security obligations.

We are committed to providing reasonable accommodations to applicants with disabilities, and requests can be made via this link.

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