Project Coordinator - Baltimore office support - Hybrid

By joining Sedgwick, you'll be part of something truly meaningful. It’s what our 33,000 colleagues do every day for people around the world who are facing the unexpected. We invite you to grow your career with us, experience our caring culture, and enjoy work-life balance. Here, there’s no limit to what you can achieve.

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Seeking an entry-level Administrative Assistant to support various projects and assignments supporting EFI Global’s MidAtlantic district teams – Engineering and Fire Investigations.

This is a fast-pace, “hit the ground running” administrative support role. (NOT an IT or Project Management role.)

This is a full-time hybrid position (after initial in-office training) that must reside in the greater Baltimore area and be able to commute to the office for weekly in-office rotation.

Must be available to work an 8-hour shift between 7:00AM to 6:00 PM eastern time.

PRIMARY PURPOSE: To coordinate project scheduling and administrative tasks.

ESSENTIAL FUNCTIONS and RESPONSIBILITIES

• Gathers project data.
• Coordinates project scheduling.
• Communicates project progression to appropriate parties.
• Documents project actions and results.
• Track project due dates.
• Enters applicable information into a data system.
• Prepares project and/or presentation materials.
• Coordinates tradeshows.
• Works with vendors.
• Produces correspondence, reports, and other documentation as required.

ADDITIONAL FUNCTIONS and RESPONSIBILITIES

• Performs other duties as assigned.
• Supports the organization's quality program(s).
• Self-direct tasks and time management to meet business demands.
• Gather project data and coordinate project scheduling.
• Communicate project progression to appropriate parties.
• Document project actions and results and track project due dates.
• Enter applicable information into a data system.
• Assists with report formatting, finalization, and delivery to clients.
• Prepare project invoices, finalize and send to client using Deltek Vision.
• Coordinates subconsultant and subcontractor contracts, invoices, insurance requirements, vendor agreements.

QUALIFICATIONS

Education & Licensing
High school diploma or GED required.

Experience

• Two (2) years administrative office experience or equivalent combination of education and experience required.
• Requires Microsoft Office Suite – Word, Excel.
• Kolfax or Adode PDF Editor experience is a plus.
• Requires software/database experience for project management tasks, such as AR, Project Set-Up, Invoicing, CRM. Knowledge of Deltek Vision is a plus!
• Preferred experience proofreading technical reports for grammar, spelling and formatting.
• Residential and/or commercial property insurance is a plus!
• Accounts Receivable, Billing and/or Collections experience is a plus!

Skills & Knowledge

• Knowledge of web technology
• Excellent oral and written communication
• PC literate, including Microsoft Office products
• Strong organizational skills
• Excellent interpersonal skills
• Ability to work in a team environment
• Ability to meet or exceed Performance Competencies

WORK ENVIRONMENT

When applicable and appropriate, consideration will be given to reasonable accommodations.

Mental: Clear and conceptual thinking ability; excellent judgment, troubleshooting, problem solving, analysis, and discretion; ability to handle work-related stress; ability to handle multiple priorities simultaneously; and ability to meet deadlines

Physical: Computer keyboarding, travel as required

Auditory/Visual: Hearing, vision and talking

This would be a good career transition for collections specialist, billing specialist, accounts receivable specialist, accounts receivable associate, accounts payable, accounting assistant, human resources assistant, customer service, front office, receptionist, office manager, office administrator, office coordinator, office clerk, office assistant, filing, intern, bank teller.

As required by law, Sedgwick provides a reasonable range of compensation for roles that may be hired in jurisdictions requiring pay transparency in job postings. Actual compensation is influenced by a wide range of factors including but not limited to skill set, level of experience, and cost of specific location. For the jurisdiction noted in this job posting only, the range of starting pay for this role is $19.00-26.00. A comprehensive benefits package is offered including but not limited to, medical, dental, vision, 401k and matching, PTO, disability and life insurance, employee assistance, flexible spending or health savings account, and other additional voluntary benefits.

Sedgwick is an Equal Opportunity Employer and a Drug-Free Workplace.

If you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, consider applying for it anyway! Sedgwick is building a diverse, equitable, and inclusive workplace and recognizes that each person possesses a unique combination of skills, knowledge, and experience. You may be just the right candidate for this or other roles.