Human Resources Assistant

Company Overview

Shriners Children’s is an organization that respects, supports, and values each other. Named as the 2025 best mid-sized employer by Forbes, we are engaged in providing excellence in patient care, embracing multi-disciplinary education, and research with global impact. We foster a learning environment that values evidenced based practice, experience, innovation, and critical thinking. Our compassion, integrity, accountability, and resilience define us as leaders in pediatric specialty care for our children and their families.

All employees are eligible for medical coverage on their first day! In addition, upon hire all employees are eligible for a 403(b) and Roth 403 (b) Retirement Saving Plan with matching contributions of up to 6% after one year of service. Employees in a FT or PT status (40+ hours per pay period) will also be eligible for paid time off, life insurance, short term and long-term disability and the Flexible Spending Account (FSA) plans and a Health Savings Account (HSA) if a High Deductible Health Plan (HDHP) is elected. Additional benefits available to FT and PT employees include tuition reimbursement, home & auto, hospitalization, critical illness, pet insurance and much more! Coverage is available to employees and their qualified dependents in accordance with the plans. Benefits may vary based on state law.

Shriners Children’s Philadelphia is where hope and healing meet. Our team of highly specialized physicians provides comprehensive care for children with fractures, sports injuries, orthopedic conditions, scoliosis, spinal cord conditions, and spine injuries.

Job Overview

Shriners Children's is the premier pediatric burn, orthopaedic, spinal cord injury, cleft lip and palate, and pediatric subspecialties medical center.  We have an opportunity for an full-time Administrative Assistant to support our Human Resource and Finance Departments at Shriners Children's Philadelphia.

Responsibilities

The Department Administrative Assistant supports the team through performing clerical functions such as creating letters and spreadsheets, maintaining Outlook calendars for the team, ordering supplies and supporting the leader and department.  Specific tasks include answering the department phone, reserving conference rooms, preparing reports, compliance tracking and various other duties as assigned.  This position supports both Human Resources and Fiscal Services.  

• •  Handles sensitive data with care and maintains confidentiality.
  • Maintains and updates staff regulatory compliance requirements
  • Maintains and follows up on onboarding tasks and documents for new hires
  • Initiates and tracks workers compensation and leave of absence cases
  •  Assists the Human Resources department in coordination of various meetings for both internal and external participants.
  •  Assumes other duties as assigned to ensure service from the Fiscal Services and Human Resources Department are at the optimum level.
  •  Demonstrates effective verbal communication with staff by presenting a positive and polite demeanor at all times.
  •  Demonstrates the ability to professionally interact and communicate appropriately with staff, patients, families, and visitors.
  •  Consistent with position and level of responsibility, demonstrates knowledge of and application of sound financial management.
  •  Performs duties in a self-directed manner with minimal supervision or direction according to defined level of responsibility.
  •  Attends and actively participates in designated Hospital and departmental meetings and training classes.

This is not an all-inclusive list of this job’s responsibilities. The incumbent may be required to perform other related duties and participate in special projects as assigned.

Qualifications

Education

High School diploma preferred 

Skills and Experience

3-5 years administrative experience in a healthcare setting preferred

Intermediate level of experience with Microsoft Suite of products

Shriners Children’s is an EOE/Drug-Free, Smoke-Free Workplace. 

Shriners Children’s values diversity and provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.  This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.