Executive Assistant | Upper School

Description

At The Mount Vernon School , students are empowered to discover, explore, learn, design, create, and effect change. With a commitment to Identity, Diversity, Equity, and Action (IDEA), we welcome the opportunity to engage in honest, vulnerable, and courageous conversations that challenge our biases and assumptions. Our goal is to design a better world, so we choose to equip students with the knowledge, skills, attributes, and relationships they need to be impact-ready.

The Team

The Upper School Admin Team are responsible for the daily operations and leadership of the Upper School. With a service-oriented approach, Upper School Admin serve the faculty and students by ensuring projects, processes, and tasks are executed with quality and integrity. As ambassadors for the School, this team embodies the mission and values of the School.

The Role

The Upper School Executive Assistant coordinates, organizes, and performs the day-to-day operational and administrative functions of the Upper School office. Ideal candidates will be energetic solution-seekers who have exceptional organizational skills, the ability to manage many tasks/projects simultaneously, and will anticipate customer needs with incredible positivity and professionalism. This position reports directly to the Head of Upper School and serves as a liaison between students, staff, parents, visitors, and the community.

Responsibilities

• Manage Upper School calendars, schedule appointments, make room reservations, and manage scheduling logistics for events, exhibitions, meetings, etc
• Manage bus requests and logistics for all expeditions and off campus ventures
• Provide administrative assistance to the USL Team and manage administrative details for the Head of Upper School
• Manage staff time off requests including monitoring PTO hours, arranging substitute teacher coverage for classes and meetings
• Order & update teacher materials, books, office supplies, etc
• Prepare, maintain, and update student records/attendance and run attendance reports.
• Participate in ongoing professional learning and development as well as professional memberships
• Serve on emergency response team/committee
• Provide students with certifications of enrollment, as well as work permits
• Provide exceptional customer service, welcoming each person who enters campus and managing telephone calls/emails

Core Competencies

• Demonstrates quality, accuracy, and professionalism
• Builds relationships & culture through effective communication
• Using Data to Drive Decision-Making
• Providing Clarity & Navigating Ambiguity
• Proficiency in Google Suite & Mac/Apple OS

Requirements

• Minimum requirements include a Bachelor’s degree or equivalent administrative experience preferably in education
• Excellent interpersonal and communication skills
• Strong organizational skills
• Proven ability to manage multiple projects simultaneously
• Ability to proactively troubleshoot problems and ask questions for clarification
• Ability to prioritize competing requirements and/or deadlines
• Maintain confidentiality of materials and information

This job description is intended to describe the basic elements of the job and should not be construed as an exhaustive list of all responsibilities, skills, efforts or working conditions associated with the job. This job description does not constitute a contract. It may be modified or amended at any time as determined in the School’s discretion.

The faculty and staff of The Mount Vernon School believe the fair and equitable treatment of employees is critical to fulfilling its mission and purpose. It is the policy of The Mount Vernon School to conduct business and provide equal employment opportunity to all persons without regard to race, color, age, religion, gender, sexual orientation, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws.