Compliance Officer - Risk Management

TITLE

Compliance Officer

JOB SUMMARY 

The Compliance Officer is responsible for planning, developing, organizing and ensuring implementation of compliance activities for the Texas Woman’s University System (TWU). The position will work closely with departments, programs, oversight committees, and individuals throughout the University to establish a culture of compliance with state, federal, and university policies and regulations and direct an effective system of compliance controls. Work is performed under minimal supervision and performance evaluation is based on effective operation of the administrative function. The performance evaluation is conducted through the performance evaluation system and in accordance with the University Policies & Procedures.

ORGANIZATIONAL RELATIONSHIPS

Reports to:      Executive Director of Risk Management

Supervises:     N/A

ESSENTIAL DUTIES - May include, but not limited to the following:

• Directs the implementation of a compliance program including working with representatives from various departments, committees, and individuals assigned compliance responsibilities to ensure overall university compliance. 
• Works with representatives from various departments, programs, and relevant committees to foster the development and maintenance of a culture of compliance at TWU.
• Develops and maintains comprehensive matrices and management tools that document requirements for university compliance including external reporting deadlines.
• Monitors regulatory developments and communicates relevant changes in appliable requirements to affected university departments; assists with development or modification of compliance programs; and maintains updated compliance information on the university website.
• Reports on a periodic basis on the status of the university compliance program, including development and implementation of new elements of the program.
• Maintains the ethics and compliance hotline system that allows employees to report instances of suspected non-compliance in a manner that assures no retaliation.
• Manages ethics and other employee training programs required as part of the university compliance program, and reviews data regarding all mandatory compliance training.
• Acts as an independent and objective reviewer and evaluator for compliance issues and concerns across campus.  Verifies status of compliance activities and identifies trends. 
• Directs compliance program investigations and responds to alleged violations of rules, regulations, policies and procedures by evaluating and initiating investigative procedures.  Develops a system for uniform handling of such violations.
• Communicates and interacts with state, federal, local, and/or private organizations regarding compliance and regulatory dealings.
• Consults with the TWU Office of General Counsel to resolve difficult legal compliance issues. 
• Leads and serves on various committees as necessary to ensure compliance and risk management goals.

ADDITIONAL DUTIES

Performs other duties as requested.

EDUCATION 

Bachelor's degree required. Master’s degree and relevant educational background preferred.  Certified Compliance & Ethics Professional (CCEP) or similar professional designation preferred.

EXPERIENCE

Five years’ experience developing and managing compliance programs in higher education or related environments. Must be familiar with federal and state requirements related to higher education including Equal Employment Opportunity Act, Title IX, HIPAA, ADA and other nondiscrimination and educational opportunity laws, rules, and regulations. Experience with writing policies and procedures. Experience developing and delivering training on various regulatory and compliance issues.

REQUIREMENT

Regular and reliable attendance at the University during regular scheduled days and work hours is an essential function of this position.  

 All employees share the responsibility of maintaining information security and privacy requirements within the university by adhering to Federal and State regulations, and TWU Policies & Procedures.

KNOWLEDGE, SKILLS, AND ABILITIES - The following are essential:

• Ability to perform analytic thinking and attention to detail to detect patterns in data and identify improvement measures.
• Ability to handle confidential and sensitive matters with discretion and neutrality.
• Ability to negotiate and resolve highly sensitive, complex and/or unprecedented problems.
• Ability to plan, direct, and evaluate a complex operation, using human resources, time, funds, and other resources for the accomplishment of long-term and short-term goals of the institution.
• Ability to establish and maintain effective work relationships with administrators, students, faculty, staff, regulatory agencies, and the public.
• Ability to provide administrative guidance within area of responsibility, providing direct training and supervision as needed.
• Ability to apply budgetary and fiscal planning techniques within financial constraints. 
• Ability to organize work effectively, conceptualize and prioritize objectives and exercise independent judgment based on an understanding of organizational policies and activities. 
• Ability to integrate resources, policies, and information for the determination of procedures, solutions, and other outcomes.
• Ability to communicate effectively orally and in writing.
• Ability to make effective and persuasive presentations on controversial or complex topics.
• Ability to use a personal computer and other office equipment, including related university software and email.

PHYSICAL DEMANDS

The physical demands described in the Essential Duties and below are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

The employee may be required to travel. Hours outside the normal workday may be required

WORK ENVIRONMENT

All employees are responsible for maintaining an environment that is free from discrimination, intimidation, harassment, including sexual harassment. Work is normally performed in a typical interior work environment.

SAFETY

TWU promotes a safe working environment. Employees are responsible for completing assigned tasks safely and efficiently, and supervisors are responsible for creating and maintaining a safe work environment. Employees must report any unsafe work conditions or practices, as well as any near-miss incidents, to their supervisor and Risk Management. Supervisors and employees should ensure that injury/accident reports are submitted to the Office of Human Resources and Risk Management within 24 hours of the incident.

Texas Woman’s University strives to provide an educational environment that affirms the rights and dignity of each individual, fosters diversity, and encourages a respect for the differences among persons. Discrimination or harassment of any kind is considered inappropriate.

Texas Woman’s University is committed to equal opportunity in employment and education and does not discriminate on the basis of race, color, religion, gender, sex, sexual orientation, ethnic origin, age, veteran’s status, or against qualified disabled persons.

All positions at Texas Woman’s University are deemed security sensitive requiring background checks.

If you are a male between the age of 18 and 25, federal law requires that you must be registered with the U.S. Selective Service System, unless you meet certain exemptions under Selective Service law. Under HB 558, enacted by the 76th Texas State Legislature, if you are currently of the age and gender requiring registration with Selective Service, but knowingly and willfully fail to do so, you are ineligible for employment with an agency in any branch of Texas state government.  For additional information regarding registration or status, you can contact the Selective Service System at 847-688-6888 or www.sss.gov.