Accounts Payable Supervisor

Where we Work

Udemy is a global company headquartered in San Francisco, with additional U.S. offices in Denver and Austin, and international hubs in Australia, India, Ireland, Mexico, and Türkiye. This is an in-office position, requiring three days a week in the office (Tuesday, Wednesday, Thursday) and flexibility on Mondays and Fridays.

About your skills

• Prioritization: You operate well in an environment with competing priorities where you receive minimal instruction on day-to-day work.  You are able to identify work based on importance and urgency and can articulate and follow a plan to achieve results.

• Communication: You are an excellent communicator.  You proactively navigate interactions with employees and vendors, building solid stakeholder relationships and partnering effectively. You are able to prioritize, plan, perform and communicate activities and findings both in written and verbal form to individuals, management and auditors

• Mentorship: You are a coach and a mentor, invested in leading your team with integrity and inclusiveness. You provide meaningful feedback, give direction, help team members prioritize, and support team members in growing their skills.

• Initiative: You take initiative and are able to work in a dynamic environment across all levels of management and across functions and geographies with minimal supervision. You are confident, energetic, demonstrate good judgment and are able to influence outcomes globally. You are driven and eager to learn and grow in your career. 

About this role

The Accounts Payable Supervisor role reports to the Senior Accounting Manager and will oversee and manage all aspects of the end to end AP function at Udemy! The Accounts Payable Supervisor will help solidify, standardize, and document processes and systems and also manage and mentor the Accounts Payable team.

What you’ll be doing  

• Oversee the day-to-day operations of accounts payable, review for the proper coding of invoices and employee expense reports to the general ledger, and ensure timely payment of associated transactions

• Oversee and approve payment runs for domestic and international entities

• Oversee expense reimbursement system administration and operations, including expense report processing, review and reimbursement, GL posting and accruals

• Partner with the procurement team to resolve purchase order, receiving and/or invoice issues to ensure timely resolution of discrepancies

• Lead month end close related tasks in collaboration with other members of the accounting team, including closing AP modules and preparing or reviewing AP reconciliations

• Maintain vendor data and the preparation of 1099 tax filings

• Research and resolve internal and external inquiries concerning accounts payable issues and status, including communicating resolution to appropriate persons

• Mentor, develop and grow the accounts payable specialists and senior specialist

• Support internal/external audits of the company's financial statements, including preparation of audit schedules and responding to auditor questions and requests

What you’ll have  

• 5+ years of accounts payable experience in a leadership capacity

• Experience in NetSuite preferred

• Strong experience and knowledge in U.S. GAAP and SOX internal controls

• Excellent understanding of Accounts Payable and Procure to Pay functions and best practices

• Strong interpersonal and communication skills to interact with employees and vendors

• Highly organized and detail oriented