Administrative Assistant - job 1 of 3

Veolia is a global leader in environmental services, operating across all five continents with nearly 218,000 employees. Specializing in water, energy, and waste management, Veolia designs and implements innovative solutions for decarbonization, depollution, and resource regeneration, supporting communities and industries in their ecological transformation. Within this framework, Water Tech brings together a dedicated team of experienced professionals committed to tackling the world’s most complex challenges related to water scarcity, quality, productivity, and energy. Together, we pursue a shared mission to create a more sustainable future.

The Administrative Assistant will be responsible for performing administrative activities. The position
requires the ability to problem solve with a proactive and positive approach to assisting others while
maintaining exceptional client satisfaction.

Key Characteristics (Highlight characteristics required to succeed in the role)
● Ability to handle highly sensitive and confidential information
● Ability to work in a team environment and maintain a pleasant disposition
● Ability to handle simultaneous projects; work independently and efficiently
● Strong organizational, prioritization skills, and attention to detail
● Strong communication skills; written and verbal
Duties & Responsibilities
● Provide administrative support to the team including typing reports, presentations, scheduling
of meetings, scheduling of calendar, coordinating courses/seminar registrations and travel
arrangements
● Coordinates mail (postal service, intercompany, private carrier)
● Orders, receives and maintains inventory of office supplies
● Assists managers with Hiring and Staffing
● Assist the team with budget tracking, goods-receipt and other metric recording
● Assist the team with time tracking and reporting
● Assist with monitoring, maintaining and follow-up of day to day operational record keeping
● Comply with all health and safety practices as it relates to the work, standard operating
procedures and the Occupational Health and Safety Act
● Other duties as assigned

Required
● Minimum High School Diploma, G.E.D, Homeschool Certification, or international equivalent to
High School Diploma
● Minimum 2 years of administrative experience in manufacturing environment
● Proficient in word processing, spreadsheet and database computer skills, specifically in Google
platforms (Google Docs, Sheets, Slides)
● Must be computer literate

Preferred (if applicable):
● Associates Degree in Business Administration or any related field
● 5 years of administrative experience in a manufacturing environment

As an inclusive company, Veolia is committed to diversity and gives equal consideration to all applications, without discrimination.