Accounting Coordinator

Description

The Accounting Coordinator will be responsible for accounts payable, client billing, and related financial tasks. Reporting to the Accounting Supervisor, this role requires strong attention to detail, proficiency in accounting software, and the ability to work collaboratively in a fast-paced environment. The ideal candidate will ensure accurate and timely financial operations while maintaining compliance with firm policies and procedures.

 This position is a hybrid position working out of our Downtown Cleveland Office. 

Key Responsibilities

Accounts Payable (AP)

• Vendor vetting and onboarding.
• Process vendor invoices, verify accuracy, and ensure timely payments.
• Reconcile vendor statements and resolve discrepancies promptly.
• Maintain accurate AP records and ensure compliance with firm policies.
• Coordinate with vendors and internal departments to address payment inquiries.
• Prepare and process electronic payments, checks, and wire transfers, including facilitating Integrated Payables.

Client Billing

• Preparation, review, and submission of client invoices.
• Ensure compliance with billing guidelines, client agreements, and legal billing standards.
• Collaborate with attorneys and staff to gather billing information and resolve any discrepancies.
• Respond to client inquiries and resolve billing-related issues in a timely manner.
• Assist with special projects and ad-hoc financial reporting as required.
• Submitting monthly electronic invoices to clients and tracking their status. Investigating and resolving rejections, short payments, or delayed payments.

General Accounting Support

• Assist in preparing financial reports, including AP aging and billing summaries.
• Support month-end and year-end close processes, including 1099 reporting.
• Maintain organized financial records and documentation. 
• Ensure compliance with firm financial policies.

Process Improvement

• Identify opportunities to streamline AP and billing processes.
• Implement best practices to enhance efficiency and accuracy.

Requirements

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration or equivalent experience.
• 2+ years of experience in accounts payable, billing, or general accounting in a law firm or professional services environment.
• Proficiency in accounting and billing software (e.g., Surepoint) and Microsoft Office Suite (Excel, Word).
• Strong understanding of accounting principles and practices.
• Exceptional attention to detail and organizational skills.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Excellent communication and interpersonal skills for collaboration with vendors, clients, and internal teams.
• Knowledge of trust accounting and IOLTA regulations is preferred.
• Knowledge of multiple e-billing systems. 

 Employment Eligibility: We are unable to provide sponsorship for this position.

Compensation

$52,000 - $63,000

Compensation for this position is targeted to fall within this range but will be based upon an assessment of internal equity, available budget, and the candidate’s qualifications in relation to the minimum and/or preferred job requirement(s).

Diversity, Equity, Inclusion & Equal Employment Opportunity

Walter | Haverfield is committed to an inclusive, diverse and equitable workplace, and is further committed to providing equal employment opportunities regardless of any protected characteristic including: race, color, genetic information, creed, national origin, religion, sex, affectional or sexual orientation, gender identity or expression, lawful alien status, ancestry, age, marital status, protected veteran status or disability. Hiring decisions are based upon operating needs, and applicant merit including, but not limited to, qualifications, experience, ability, and job performance.

Americans with Disabilities Act (ADA)

Walter | Haverfield will provide reasonable accommodation with the application process upon your request. If you have a disability and require assistance in the application process, please contact Human Resources at 216-619-7840.