Vocational Program Coordinator II

Description

Reports To: Director of Vocational Services

Job Status: Exempt

Job Summary

Responsible to assist supervisor in the delivery of quality services to each individual served by A New Leaf. Within the vocational program develops, monitors and coordinates services for individuals served; Completes all documentation on individuals as it pertains to their program; May provide direct care services as needed. Works with individuals to accomplish all facility based job time studies. Schedule promotional events and awareness programs as required.

Essential Functions:

1. Have and maintain a valid Oklahoma driver’s license. Have dependable vehicle at all times. Have and maintain automobile insurance coverage at all times. Maintain eligibility to operate agency vehicles.

2. Physical capacities must include bending, stooping, and lifting a minimum of 30 pounds.

3. Work flexible schedule based on schedules of persons served by and needs of A New Leaf.

4. Follow policy & procedures of A New Leaf.

5. Insures all individuals served are safe in their working environment and program participation at all times.

6. Ability to communicate verbally and in writing, complete requires documentation and reports required by A New Leaf & funding sources.

7. Fulfills all training and inservice requirements necessary to work with individuals served.

8. Obtain Employment Specialist/Program Coordinator certification within six months of employment.

Specific Responsibilities:

1. Handles all the daily needs of individuals within the vocational program. This would include but not limited to things such as: assisting direct care staff with transportation, missing lunches, schedules, appointments, etc.

2. Ensures the health, safety and well-being of individuals in ANL programs; Contributes to a positive, safe working environment.

3. Coordinates and completes all of the paperwork to prepare for an annual team meetings. This includes but not limited to: Vocational Assessments, Methods/Outcomes, Unit Requests, IP Packets and items requiring parental signatures.

4. Monitors and evaluates progress of individuals (outcomes & methods), reporting results all in cooperation with the interdisciplinary team.

5. Completes all daily & monthly required documentation: timesheets, monthly reports etc.

6. Ensures all training data and monthly reports are completed, and filed appropriately.

7. Completes all facility based time studies.

8. Provides training to staff working with individuals in facility settings. Utilizes training techniques to insure production levels are met and all staff is competent in their skills.

9. Monitor compliance for DDSD Quality Assurance on all in-service issues. Assists in providing correction for QA issues under the direction of supervisor.

10. Interacts with trainees served to promote self esteem, confidence and morale. Participates actively to insure the happiness and well being of trainees. Treats individuals with dignity & respect.

11. Provides direct care back up within the facility in the absence of staff; provides back up direct care services in the community in the absence of management.

12. Using A New Leaf’s system will ensure that all client personal data is accurate and up to date.

13. Represents individuals in the program in a positive manner; acts as a positive role model for all individuals served. Represents A New Leaf in a professional, unobtrusive manner at all team meetings.

14. Maintains individual's confidentiality; safeguards individual's rights.

15. Works with Quality Assurance and Director of Vocational Services to maintain individual's files, assuring compliance with all applicable crediting and licensing standards. Assists in providing correction for QA issues under the direction of the DCS.

16. Performs duties as requested to meet the needs of A New Leaf.

17. Develops & maintains a sound working relationship with case mangers and parents Relates well with the public, parents, customers, visitors, state employees and other provider agencies.

18. Communicates clearly and concisely with supervisor to ensure flow of information, documentation needs met and all other client information is shared.

SPECIAL REQUIREMENTS:

• Maintain CPR/First Aid certification

• Criminal arrest check will be done through the OSBI; any person with a felony conviction will not work for A New Leaf (Section 1025.1 et seq. Of Title 56 of the Oklahoma statues, House Bill 1790). A background check

will be requested form the OSBI. Any prospective employee with a felony or misdemeanor conviction, guilty plea or plea of nolo contendere will not be eligible for employment. This prohibition may be disregarded if

an appropriate waiver is obtained from the Office of the Director, Developmental Disabilities Service Division, Department of Human Services, or his/her designees, and the Board of Trustees of A New Leaf approves such waiver.

• Community Services Registry check (House Bill 1790) will be done through Developmental Disabilities Services Division, Department of Human Services, the person whose name appears on the registry can not work for A New Leaf.

• Employees and A New Leaf are engaged in an at-will employment relationship, meaning that either are free to terminate the relationship at any time with or without reason and with or without notice.

Requirements

Qualification:

• Minimum age – 21 years old
• Bachelor’s Degree in a related field and ability to successfully complete all training requirements.
• Two years Vocational/Employment Services experience preferred. 
• Two years Supervisory experience preferred.   
• Preference given to persons with previous Foundations and ETS training and/or experience working with individuals with developmental disabilities if meeting the educational requirement.
• Expressed desire to work with persons with developmental disabilities
• Physical ability to conduct training involving manual labor
• Must have reliable transportation, current vehicle insurance and valid driver's license.
• Good oral and written communication skills
• Final hiring pending on OSBI background check, clean driving record, Community Services Registry check and pre-employment screening.