Administrative Assistant (Long Island)
Company Description
WHO IS AIR CHARTER SERVICE
Air Charter Service (ACS) is a leading aircraft charter company that provides passenger and cargo aircraft charters worldwide.
To put it simply, we are the middle person between the clients and the operator. Our Sales Consultants manage the full travel/sales cycle so all our clients have to do is fly! Our clients consist of high-net-worth individuals, CEOs, celebrities, the rich and famous, and many more!
With offices across the globe, including North America, South America, Europe, CIS, Africa, the Middle East, Asia, and Australasia, ACS offers personalized charter solutions using local knowledge.
ACS is a rapidly growing company, generating over $1 billion in revenue and arranging more than 25,000 charter flights annually.
ACS New York is seeking a high-spirited individual who has proven experience and skills in an administrative function and is interested in going the extra mile. Apply today to learn!
Job Description
A DAY IN THE LIFE
- Responsible for the facilities' day-to-day operations
- Greet and welcome staff and guests, provide door coverage, ensure office security systems are in place and used, oversee daily visitors/calendars, manage conference room bookings, and be responsible for mail/courier ingoing and outgoing and sorting and distribution of daily mail/deliveries
- Supervising the maintenance and alteration of office areas and equipment, as well as layout, arrangement, and housekeeping of the office, opening and closing the kitchen daily, maintaining office plants, and weekly walk-around checklists to maintain a clean and safe office environment
- Sharing building memos, procuring parking permits, and communicating with property management for general maintenance requests
- Maintained, budgeted, negotiated, and renewed suppliers for office contracts and all general office invoices.
- Maintain a maintenance schedule for office equipment
- Carry out service reviews regularly and prepare annual cost-saving exercises
- Monitor and check the validity and accuracy of utility bills, office invoices, and IT invoices
- Maintains budgets, stock lists, and orders office supplies as needed
- Assists in planning and arranging events, including organizing catering
- Arranges meetings by scheduling appropriate meeting times, booking rooms, and planning refreshments
- Arrange travel and accommodations for internal staff
- Keep updated records of office expenses and costs
- Assist the Finance team with expenses, invoices, checks, purchase orders, and reconciliation of monthly credit card statements. To assist HR and IT with the new starters process, preparing for new employees
- Participate as needed in additional special department projects
- Ability to lift and move items up to 50 lbs.
WHAT IS IN IT FOR YOU
- $30 USD hourly
- Clear path for career advancement
- Job stability and leadership support of development
- Affordable health, dental and vision insurance plans
- 401K retirement savings plan with generous employer match!
- Life insurance
- Paid maternity/paternity leave
- 20 days to start vacation time and more earned each year
- Paid sick time
- 12 paid public holidays
- Additional paid leave for your birthday, wedding, moving house, holiday shopping and more
Qualifications
WHAT DO WE LOOK FOR
- Friendly and welcoming
- Attention to detail
- Administrations skills
- Able to prioritize effectively
- Ability to work individually and as part of a team
- Well-organized
- Reliable
- Diligent
- Trustworthy
- Pro-active
- Proficiency in Microsoft Suite
Additional Information
COMPANY CULTURE
- Dynamic and fast-growing company
- Modern office with luxury amenities in the RXR Plaza
- Balance between independent and team-oriented work
- A welcoming, enjoyable, and interactive environment – seasonal events and team night outings
- Flexible start and end time hours
Check us out on social media! LinkedIn - Facebook - Instagram - TikTok - Twitter - Youtube
Diversity & Inclusion: Air Charter Service Inc. is proud to be an Equal Opportunity and Affirmative Action employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
WHAT ARE THE NEXT STEPS?
Submit your resume to us today and a member from our recruitment team will be in touch!
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Our mission is simple, it's to provide service beyond expectations.
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