HMIS Associate

Description

SUMMARY 

The primary responsibilities of the HMIS Associate include but are not limited to; quality assurance within the HMIS team, design and automation of reports, database maintenance, specialized reporting to funders, research projects with the CCHMIS data, privacy and security of CCHMIS data, data quality and compliance checks, basic data analytics, and interfacing with the software vendor regarding system compliance with HUD data standards, and documentation of all reporting processes.

Requirements

ESSENTIAL RESPONSIBILITIES 

• Monitor and complete data uploads from Community-Based Organizations. 
• Produce, review, and distribute data quality reports to customers.  
• Advise community boards, planning entities, and agencies on data deficiencies. 
• Monitor all contributing agencies for adherence to CARES’ Policies and Procedures. 
• Reach out to agencies with data quality issues and provide technical assistance on how to improve data quality. 
• Assist agencies in correcting data reporting errors. 
• In-person evaluation of data intake procedures and data entry at agency locations. 

EXPERIENCE 

• Experience in a homeless management information system is preferred. 
• Microsoft Office Suite (e.g., Word, Excel, Outlook, PowerPoint, Access, Excel).  

EDUCATION  

• An associate's degree is preferred. 
• 2 years of relevant experience may be substituted for a degree 

Additional Education or Certification: None.

SKILLS & ABILITIES 

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.  

• Ability to present reports in a clear manner at meetings. 
• Ability to reach out to customers via phone, email, and through site visits. 
• Ability to monitor data standard changes and compliance with changes. 
• Intermediate to mastery skills in Access, MS Word, and Excel. 
• Ability to reach out to agencies with issues using varied communication methods. 
• Presenting to small groups. 
• Collaboration with multiple partners. 

TRAVEL 

Travel in the field as necessary. Some overnight travel may be required. 

LOCATION 

5 Pine West, Albany home office; virtually three days a week. Subject to change at any time.  

WORK WEEK 

Full-time role, 40 hours per week. Monday through Friday with hours flexible between 7:30 am-6:00 pm 

POSITION CLASSIFICATION 

Non-Exempt 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed are representative of the knowledge, skill and/or ability required.  An equivalent combination of education and experience which provides proficiency in the areas of responsibility listed above may be substituted for the above education and experience requirements. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position requires the successful completion of a background check.