HR Manager

Description

Position Data:

Title: HR Manager

Grade: 11 Exempt

Immediate Supervisor: Chief Executive Officer

Basic Function or Position Summary:

Responsible for the management of the HR Department and all related activities; including staff

supervision, training, fiscal tracking, and reporting. Plan, implement, administer, and interpret

personnel policies and procedures. Oversee the performance-based management system, payroll,

benefits administration, hiring process and volunteer services.

Pay Rate is 34.89 per hour with a 35 hour work week

Requirements

Security Clearance N/A

Position Responsibilities and Specific Duties:

· Update and maintain Recruitment & Retention Plan.

· Act as liaison between agency and staffing agencies.

· Oversee Compensation and benefit administration.

· Oversee Employee and labor relations.

· Oversee background check procedures to ensure contract compliance and confidentiality.

· Coordinate new employee orientation.

· Maintain HR database and create reports as requested by senior management and CEO.

· Oversee employee files to remain in compliance with contractual requirements.

· Administer all personnel policies and programs.

· Identify legal requirements and governmental reporting regulations affecting human resources functions and ensure policies, procedures, and reporting are in compliance.

· Recruit, interview, test, and select employees to fill vacant positions.

· Keep records of participation in benefits plans, such as insurance and pension plan, personnel transactions such as hires, promotions, transfers, performance reviews, and terminations, and employee statistics for government reporting.

· Conduct management training in HR related topics which include: interviewing, hiring, terminations, promotions, performance  

reviews, safety, and sexual harassment.

· Advise management in appropriate resolution of employee relations issues.

· Respond to inquiries regarding policies, procedures, and programs.

· Administer performance review program to ensure effectiveness, compliance, and equity within 

organization.

· Administer benefits programs such as life, health, dental and disability insurances, pension plans, vacation, sick leave, leave of absence, and employee assistance.

· Oversee investigation of employee accidents/injuries and prepare reports for W/C 

insurance carrier.

· Investigate employee harassment claims and find a resolution.

· Prepare employee separation notices and related documentation and conduct exit interviews to determine reasons behind separations.

· Prepare reports and recommend procedures to reduce absenteeism and turnover.

· Oversee unemployment requests and hearing submissions; ensure comprehensive documentation is obtained and provided in a timely manner.

· Represent organization at personnel-related hearings and investigations.

· OSHA Coordinator.

· Act as lead of the Agency Health & Safety Committee, maintain accurate records, ensure 

 Safety issues are reviewed and building inspections are completed and reported; distribute  

 safety information to staff.

· Review and update Agency Health & Safety Plan in conjunction with Systems Compliance 

 Division

· Oversee the development of procedures and protocols.

· Ensures contract compliance including fiscal, reports, P.O. process and regulatory compliance.

· Promotes Divisional services within the community.

· Promotes the agency mission.

· Promotes positive agency, division and service area image

· Maintains strict confidentiality at all times. 

· Participates in the larger team of the organization through committee structures, planning,  

policy development and volunteerism.

· Demonstrates visionary leadership which inspires respect and trust.

· Able to adapt to changes in the work environment and be able to change approaches or methods 

in response.

· Demonstrates respect and sensitivity to cultural differences.

· Contributes to building a team spirit. 

· Demonstrates ability to build morale and commitment of staff toward mission and objectives of 

the agency.

· Facilitates meetings, participates in committees, and provides community presentations as 

appropriate.

Other duties as assigned by supervisor. 

Key Working Relationships:

Internal: CEO, Division Directors, Management Team, HR/Payroll Team, Finance Department and COI staff  

External: Staffing agencies and other Community agencies as needed 

Supervisory Scope:

A. Number of staff supervised: 3

B. Titles of staff supervised: Payroll Administrator, Benefits Administrator, HR Specialist

Organizational Responsibilities:

· Adheres to all policies and procedures.

· Attends appropriate in-services/trainings.

· Attend all required meetings. 

· Data collection, analysis & reporting as required.

· Participation in all management systems and functions internally and externally.

· Participates in organizational committee structures as appropriate.

Physical

· Ability to lift up to and including 10-25 pounds of physical effort.

Knowledge, Skills Required:

· Associate’s degree in Business Administration with concentration in Human Resources, Bachelor’s preferred.

· Five years of experience in Human Resources and knowledge of employment laws and regulations. 

· Three years of management experience.

· Three years’ supervisory experience required; five years preferred.

· Knowledge of Database software; Human Resources systems and Payroll systems

· Knowledge of Human Services preferred.

· Strong interpersonal, communication and customer relations skills

· Excellent written and communication skills

· Strong computer skills, including Microsoft Office and Google Drive

· Ability to learn agency software as needed.

· Goal oriented 

· Ability to develop and maintain positive relationships with people from various backgrounds.

· Strong team building and participation skills.

· Committed to continuous professional development.

· Excellent record keeping skills.

· Ability to work both independently and cooperatively.

Special Requirements:

· Must be able to provide consistent even tempered customer service at all times.

· Valid Drivers license

· Ability to travel

· Reliable transportation

· Flexible work schedule

· Works compassionately with a diverse population