Carnegie Mellon University’s Robotics Institute is searching for an Academic Program Manager to join their team. This is an exciting opportunity for someone who thrives in an interesting and challenging work environment.

We are seeking creative and energetic Academic Program Manager that will be responsible for comprehensive program management of a graduate and/or undergraduate program or multiple programs. Involves significant outreach due to interdisciplinary programs or external university or corporate partnerships/collaborations including resolving complexities with interdisciplinary or out-of-Pittsburgh programs. Presents to groups and to larger venues. Uses expertise to deal with exception cases.

Responsibilities:

• Events ‐ Assist with and/or attend activities for prospective/current students (visit days, orientation, grad student appreciation events, PhD Retreat, etc). Attend the SCS Commencement planning/coordination events and day‐of activities. Responsible for PhD student logistics (registration, attendance, degree distribution, etc).

• Supports the Manager of Academic Programs with special projects or assignments as needed. Works with RI Education Team to coordinate planning and arrangements for academic programs, labs, large scale academic events (Open House, Orientation, Graduation, etc) and corresponding special events.

• Builds alumni network, engagement and events, participates in educational out-reach opportunities. Participate in meetings and take on other special projects as assigned.

• Advise PhD students regarding course selection, registration, progress to degree, academic goals, and interpreting & navigating university and departmental policies/procedures. Provide quality referrals and general support as needed.

• Monitor students’ progress to degree. Work closely with the MSR Program Manager for certification of PhD students who obtain their MSR degree along the way. Help with RI schedule building (regarding core courses) to maximize students’ options. Help every student finalize their schedule at the beginning of every semester. Certify degrees upon completion of requirements. Maintain records of internships & career placement data.

• Program Maintenance ‐ Work with others in RI/SCS/CMU regarding program needs, guest speakers, web content development, sponsored projects, and corporate relations. Consider impact on the program at all times.

• Admissions & Program Growth ‐ Coordinate application review, create and monitor committee schedules, disburse decision letters, capture statistics, co‐lead review meetings, develop and/or implement recruitment activities for both committees. Work with SCS Admissions as needed. Handle all aspects of student on‐boarding from March until September.

• If managing a graduate program(s) or executive education program(s), develops strategies for improving demographics and applicant quality. Plans and implements recruiting fairs; oversee admission process; represents the program to external and internal audiences and cultivate relationships with other schools, universities and/or corporate clients.

• Manages relationships to facilitate or expand opportunities for interdisciplinary programs; external collaborations/partnerships and education outreach.

• Responsible for ensuring integrity and quality of program(s) in partnership with director. Ensures all operational aspects of the program, day-to-day and longer term, are managed effectively. Performs related assessment and advisory functions.

• Reviews current and emerging academic trends and makes recommendations on enhancements to curriculum.

• Reviews operational and academic policies and procedure and incorporates best practices or changes to ensure program effectiveness and compliance.

• Other duties as assigned.

Requirements:

• Bachelor's Degree

• 5-8 years of Academic Advising Experience

• 5-8 years of Academic Program Management Experience

• 5-8 years of Instructing/Instruction Experience

• Financial Acumen Skills

• Strong Organizational and Planning Skills

• Strong Problem-Solving and Reasoning Skills

• Strong Relationship Building Skills

• Distance Education Program Experience

• Educational Marketing and Outreach Experience

Are you interested in this exciting opportunity?! Apply today!

Joining the CMU team opens the door to an array of exceptional benefits.

Benefits eligible employees enjoy a wide array of benefits including comprehensive medical, prescription, dental, and vision insurance as well as a generous retirement savings program with employer contributions. Unlock your potential with tuition benefits, take well-deserved breaks with ample paid time off and observed holidays, and rest easy with life and accidental death and disability insurance. 

Additional perks include a free Pittsburgh Regional Transit bus pass, access to our Family Concierge Team to help navigate childcare needs, fitness center access, and much more!

For a comprehensive overview of the benefits available, explore our Benefits page.

At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond credentials, we evaluate the role and responsibilities, your valuable work experience, and the knowledge gained through education and training. We appreciate your unique skills and the perspective you bring. Your journey with us is about more than just a job; it’s about finding the perfect fit for your professional growth and personal aspirations.

Are you interested in an exciting opportunity with an exceptional organization?! Apply today!

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