Accounts Payable Clerk

Description

Job Title: Accounts Payable Clerk

Department: Accounting

Reports To: Chief Financial Officer

FLSA Status: Non-Exempt

Revised Date: July 18, 2025

This is a 30 hour part-time non-exempt position.

SUMMARY 

Under the Supervision of the Chief Financial Officer, and in compliance with established policies and procedures performs all functions required as specified but not limited to those listed as follows.

ESSENTIAL DUTIES AND RESPONSIBILITIES 

• Responsible for the proper posting and balancing of all daily activities of Accounting, ACH, and Debit and ATM Card Programs.
• Reconciles all bank statements to the Credit Unions General Ledger.
• Receives and posts all cash adjustment items including wire transfers to and from the Credit Union account at various institutions.
• Receives, reviews and verifies invoices for accuracy, including matching them with purchase orders (PO's) and contracts.
• Prepare and process payments to vendors, ensuring timely and accurate payments to meet deadlines.
• Maintain organized and accurate record of all accounts payable transactions, including invoices, payments and vendor information.
• Reconcile accounts payable statement and bank statements to ensure accuracy.
• Communicate with vendors and department heads to resolve discrepancies, address payment inquiries and maintain positive relationships.
• Ensure all accounts payable processes comply with Credit Union policies and procedures.
• Accurately enter financial data into the accounting software and maintain the integrity of the system.
• Researches member problems, resolves discrepancies and posts corrections as needed.
• Responsible for all aspects of accounts payable according to the policy and procedure.
• Other duties as assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requirements

Qualifications 

• Two to four years previous accounting, bookkeeping or finance experience.
• Oracle financial experience preferred.
• Basic accounting knowledge including debit, credit, asset and liability concepts.
• Detail oriented and excellent time management skills required.
• Proficiency in Microsoft Office Suite, Zoom, and other related program software required.
• Ability to work both independently and as a team and have strong communication skills.
• Ability to manage shifting priorities and adhere to deadlines.
• High degree of accuracy and attention to detail required.

PHYSICAL DEMANDS

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to reach with hands and arms. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus.

WORK ENVIRONMENT 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.