Accounting Specialist
Description
The Accounting Specialist is responsible for maintaining vendor records, processing accounts payable/receivable and expense transactions. She or he will assist with administering the collection process.
Key Responsibilities:
- Maintain accurate, detailed files concerning council purchasing transactions.
- Review invoices, credit card charges, and expense reimbursement requests for proper documentation, coding and approvals.
- Record accounts payable liabilities and apply any discounts and credit memos in the accounts payable system.
- Select and issue payments, including obtaining proper approvals, mailing of bank checks, submission of electronic payment files and maintenance of payment records.
- Reconcile assigned general ledger, credit card, and vendor accounts.
- Prepare and assist with regulatory filings, such as PA Sales Tax and Forms 1099.
- Ensure that accounting and related business processes are effective and efficient, while providing input for improvement to streamline operations.
- Coordinate Certificate of Insurance requests for Girl Scout activities at non-GSHPA properties.
- Prepare daily deposits and ensure that receipts are coded accurately.
- Perform assigned month end closing activities, including but not limited to, journal entries, account reconciliations, and account analysis.
- Maintain communication and perform monthly reconciliation with Fund Development staff regarding all donation related income.
- Provide professional, quality customer service to all customers (i.e. donors, members, volunteers, staff, and other community contacts).
- Demonstrate commitment to the Girl Scout mission by representing GSHPA in a positive and professional manner.
- Perform other duties as assigned in support of council-wide initiatives and/or cross- functional teams to further the mission of GSHPA.
Requirements
- Associate’s degree in Accounting or related field, and/or 3 years of accounts payable experience required.
- Proficient in MS Office, Adobe Acrobat, and virtual meeting platforms.
- Experience in non-profit fund accounting software preferred.
- Strong written and verbal communication skills with attention to detail.
- Effectively identify, analyze, and solve problems.
- Strong mathematical and analytical skills.
- Possess and maintain a valid driver's license; access to reliable transportation required.
- Pass and maintain required background clearances.
- Work with individuals of diverse background and ages in a professional manner.
- Sitting, standing, or walking for a moderate period of time is required.
Average salary estimate
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We're Girl Scouts of the USA We're 2.6 million strong—1.8 million girls and 800,000 adults who believe in the power of every G.I.R.L. (Go-getter, Innovator, Risk-taker, Leader)™ to change the world. Our extraordinary journey began more than 100 y...
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