Accounts Payable Supervisor

Description

Title: Accounts Payable Supervisor 

Department: Accounting 

Location: Controller 

Since 1971, Eastern Wholesale Fence, LLC has been a trusted partner to fencing professionals, delivering high-quality products with unmatched service. We take pride in offering fully customizable fencing solutions to meet any customer specification, from unique sizes and designs to Mix-n-Match® colors and precision PVC bending. 

Our extensive product line includes PVC, wood, chain-link, aluminum, steel ornamental fencing, and more—supporting residential, commercial, and industrial projects nationwide and beyond. What sets us apart? Our dedication to craftsmanship, innovation, and a customer-first approach.  

At Eastern Wholesale Fence, we don’t just sell fences—we build lasting partnerships. 

Job Summary: Manages the AP department, ensuring timely and accurate processing of invoices, managing vendor relationships, and supervising AP staff. Responsible for maintaining financial records, ensuring compliance with regulations, and collaborating with other departments like Finance and Procurement. Responsible for maintaining the integrity of the AP process and ensuring the financial health of the organization.? 

Roles and Responsibilities:

• Oversee the day-to-day operations of the accounts payable function, including the processing of vendor invoices and employee expense reports 
• Ensure that all invoices are processed in a timely and accurate manner and are in compliance with company policies and procedures 
• Manage a team of accounts payable specialists and provide training and support as needed 
• Develop and implement processes to improve the efficiency and accuracy of the accounts payable function 
• Ensure that vendor statements are reconciled on a timely basis and resolve any discrepancies 
• Work closely with other departments to resolve invoice and payment issues 
• Prepare and distribute monthly accounts payable reports 
• Perform other duties as assigned by the Controller and Corporate Controller  

Oversee the billing process providing guidance and support:

• Generate and process accurate Invoices/Returns/Credits 
• Verify billing data to ensure completeness, accuracy, and compliance with company policies. 
• Collaborate with sales and customer service teams to resolve billing discrepancies and address customer inquiries. 
• Maintain up-to-date records of billing paperwork, invoices, and corrections. 
• Coordinate with distribution and dispatch departments to confirm product availability and delivery schedules for accurate billing. 
• Prepare billing reports and assist in financial analysis as needed. 

Invoice Processing:

• Receive, review, and process incoming invoices, ensuring accuracy and completeness using Sage and Infor. 
• Verify invoice receiving, approvals and coding to the correct general ledger accounts. 
• Follow up on unmatched purchase orders, and invoices to verify the consistency of transactions. 
• Ensure accuracy of invoice approvals and supporting documentation. 
• Maintaining weekly check-run 

Vendor Relations:

• Communicate with vendors to resolve invoice discrepancies and address payment inquiries. 
• Maintain positive and professional relationships with vendors. 

Ad hoc:

• Assisting Controller and/or Management with special projects 
• Close out the counter daily and reconcile. 
• Complete cash deposit daily, prepare bank bag and lock in safe. 
• Daily and Weekly Sales calculations, updates to graphs and email submission. 
• Petty cash monthly reconciliation. 

Requirements

Qualifications/Requirements:

• Bachelor's degree in finance, accounting, or a related subject or College Degree preferred  
• Minimum of 5 years of experience in an accounts payable role, with at least 2 years of experience in a supervisory role 
• Experience with process improvement initiatives in accounts payable 
• Experience working in a large, complex organizational structure 
• Excellent communication and interpersonal skills 
• Strong knowledge of accounts payable processes and procedures 
• Excellent organizational and time management skills 
• Ability to lead a team and provide training and support 
• Strong attention to detail and ability to multitask 
• Proficiency in Microsoft Office and experience with accounting software 
• Proven experience in billing, invoicing, or similar roles, preferably in a manufacturing industry 
• Proficiency in billing software and accounting systems (e.g., SAGE, Infor) 
• Extreme attention to detail and accuracy in data entry and record-keeping. 
• Ability to prioritize tasks and manage time effectively in a fast-paced environment. 
• Analytical skills to identify and resolve billing discrepancies. 
• Adaptability and willingness to learn new skills and technologies. 
• Team player, who is willing to work alongside other members of the department to contribute to successful outcomes.  
• Meticulous attention to detail in verifying and reconciling invoices and vendor statements  
• Skilled in reviewing purchase orders and identifying discrepancies, ensuring accuracy in financial transactions. 
• Experience allocating invoices using chart of accounts. 
• Ability to work independently in a fast-paced environment. 
• Ability to work under pressure. 
• Must be proficient in MS Office (Outlook, Word, and Excel) 
• Prior Manufacturing experience preferred. 
• MAS or Infor Software knowledge highly desirable 
• Bi-lingual in Spanish helpful 
• Ability to operate general office equipment. 

Eastern Wholesale Fence, LLC is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.