Accounts Paybale Specialist
Description
Job Title: Accounts Payable Specialist
Department Name: Accounting
Reports to (title): Controller
Location: Medford
Essential Job Functions:
Invoice Processing:
- Receive, review, and process incoming invoices, ensuring accuracy and completeness using Sage and Infor.
- Verify invoice receiving, approvals and coding to the correct general ledger accounts.
- Follow up on unmatched purchase orders, and invoices to verify the consistency of transactions.
- Ensure accuracy of invoice approvals and supporting documentation.
- Maintaining weekly check-run
Vendor Relations:
- Communicate with vendors to resolve invoice discrepancies and address payment inquiries.
- Maintain positive and professional relationships with vendors.
Ad hoc:
- Providing financial, administrative, and clerical services in the daily operation of the department
- Assisting Controller and/or Management with special projects
Requirements
Qualifications:
- 4+ years of experience
- College Degree
- Meticulous attention to detail in verifying and reconciling invoices and vendor statements
- Skilled in reviewing purchase orders and identifying discrepancies, ensuring accuracy in financial transactions.
- Experience allocating invoices using chart of accounts.
- Self-motivated team player with strong communication skills
- Must possess good time-management and effective decision-making skills.
- Ability to work independently in a fast-paced environment.
- Ability to work under pressure.
- Must be proficient in MS Office (Outlook, Word, and Excel)
- Prior Manufacturing experience preferred.
- MAS or Infor Software knowledge highly desirable
- Bi-lingual in Spanish helpful
- Ability to operate general office equipment.
DISCLAIMER
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
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