Accounting Clerk
Description
The Accounting Clerk assists the Finance staff with the processing of accounts payable, accounts receivable, and deposits, as well as administrative and customer service support. This position has the potential to be hybrid or on site, with flexible hours (25-35 hours per week).
Responsibilities:
1. Accounts Payable
a. Scan paper vendor invoices into the automated payables system;
b. Assign invoices to appropriate responsible departments and personnel;
c. Review expense coding, payment due date, and other invoice details;
d. Monitor invoice approval process and follow up on overdue payment approvals;
e. Schedule payment processing in accordance with Museum policy;
f. Maintain vendor records, including adding new vendors and 1099 information to the system(s);
g. Resolve AP questions with vendors and Museum department personnel.
h. Provide vendors with tax exemption forms and credit references, as needed.
2. Accounts Receivable and Revenue
a. Pick up daily revenue batch deposits from various departments;
b. Take cash deposits to bank;
c. Track and enter cost of goods sold for store and other inventory accounts
d. Prepare revenue journal entries for Square and other outside payment processing
3. Administrative
a. Pick up and process mail from internal mail room;
b. Answer department phone;
c. Manage paper and digital accounting records in organized file system;
d. Assist with annual audit as needed;
e. Other duties as assigned by CFO, Controller or Senior Accountant.
Requirements
Associate's degree or high school diploma with bookkeeping and/or office management experience
Excellent data entry skills and attention to detail
Enthusiastic about learning new skills and software systems
Optimistic and upbeat team player comfortable working solo and regularly interacting with other team members
Experience using Microsoft Office, especially Excel, and accounting software packages; experience with Sage Intacct preferred but not necessary
Ability to lift up to 30 pounds
Average salary estimate
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