Billing and Accounts Payable Specialist

Description

WHO WE ARE: Healthy Kids is not just another childcare provider. We are Inc. 5,000's fastest-growing provider of Early Learning, Before and After School, and Summer Camp Programs with over 150 locations. We are a certified benefit corporation on a mission to reinvent accessible and affordable childcare for today’s families and create opportunities for our team to do what they love (and feel valued while doing it). Join our award-winning community and dive into a world of excitement, growth, and endless possibilities. Check out what it's like to work with us at https://www.healthykidsprograms.com/workwithus.

Summary: Healthy Kids is looking for an experienced, skilled, detail-oriented, self-starter to occupy the position of Billing and Account Specialist for the company. This position will perform key functions in the finance department and report directly to the Finance Manager. Must love a fast-paced office and learning new things. A positive team player who is respectful of our G-rated work environment is encouraged to apply for this exciting opportunity to join our team.

SCHEDULE: Monday to Friday, 9am to 5pm 

LOCATION:  HK Programs corporate office at 2 Summit Court, Fishkill, NY 12524 

COMPENSATION: $21.00-$24.00 per hour, commensurate with experience and qualifications  

Essential Duties and Responsibilities include the following. Other duties may be assigned.  

• Enters data, generates billing, runs reports to verify information, prepare vouchers and send billing medium to appropriate funding sources. 
• Enters, maintains, and updates information regarding students and other relevant information necessary to complete billing and record transactions in QuickBooks. 
• Analyzes remittance advice to properly post. 
• Analyzes differences between billed and collected amounts and/or denials. Prepares adjustments as necessary. 
• Track denials and re-bills. 
• Follows up on all unpaid accounts on an ongoing and timely basis. 
• Prepares and completes daily deposits for all Healthy Kids accounts. 
• Takes deposits to bank or utilizes deposit machine in office to make deposits, if necessary. 
• Assists in budget creating process & enters actuals into budget to analyze budget vs actuals comparisons on monthly basis. 
• Reconciliation of Bank Accounts. 
• Completes grant analysis and reviews data & submits expense reports in OCFS portal. 
• Ad-Hoc duties as assigned by the Finance Manager. 

Requirements

REQUIRED SKILLS AND QUALIFICATIONS:  To perform this job successfully, an individual must be able to perform each essential duty in a satisfactory manner. The requirements listed below are representative of the knowledge, skill, and/or ability required.  

Education/Experience: High School diploma required; Associates Degree in Accounting/Finance preferred. 2 years’ experience in bookkeeping and/or Finance related experience required. Knowledge of accounting including Generally Accepted Accounting Principles. Strong knowledge of excel to include VLOOKUP, pivot tables, and data visualization. Experience with QuickBooks.

Language Ability: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.  Ability to write routine reports and correspondence.  Ability to speak effectively to customers or employees of the organization. Ability to communicate effectively with all third-party payer representatives as well as internal staff members including program staff. 

Math Ability: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percent and to draw and interpret graphs and data. 

Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. 

Additional Requirements: 

• Excellent organization and time management skills. 
• Detail oriented, high degree of accuracy and attention to detail. 
• Results focused. 
• Excellent verbal and written communication skills. 
• Positive and upbeat personal style. 
• Team player. 
• This is an in-person position. 

BENEFITS:

• Medical Insurance: Your health matters—comprehensive coverage to keep you feeling your best.
• Vision Insurance: Keep your vision clear—because we want you to see your future with us!
• Dental Insurance: Smile bright with dental coverage that keeps you healthy from the inside out.
• AFLAC Supplemental Plans: Because we believe in going above and beyond to take care of our team.
• 401(k) for eligible employees: Yep, we're serious about your future too!
• Paid Holidays: Enjoy time off to recharge and celebrate.
• Paid Time Off (PTO): Take the time you need to relax and rejuvenate.
• Paid Sick Time Off: Because your health should always come first.
• On-Demand Pay: Why wait for payday when you can have your money when you need it?
• Career Development: Level up your skills and expertise on us!
• Growth Opportunities: We’re growing and we need people to grow with us!

Healthy Kids is dedicated to creating a workforce that promotes and supports diversity and inclusion. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Healthy Kids Programs makes hiring decisions based solely on qualifications, merit, and business needs at the time. For more information, visit: healthykidsprograms.com