Executive Assistant - Animal Welfare Organization

Description

Humane Colorado is seeking a dynamic and highly organized Executive Assistant to provide strategic and administrative support to our Chief Philanthropy Officer. In this vital role, you will help drive our mission to improve the lives of animals and the people who care for them by managing schedules, coordinating high-level communications, and supporting key fundraising efforts. You will play an essential part in donor engagement, corporate partnerships, and Development team support, ensuring smooth operations that fuel philanthropic impact.

This is an ideal opportunity for a proactive, detail-oriented professional who thrives in a fast-paced, mission-driven environment and is passionate about making a real difference through operational excellence and leadership support.

Purpose of Position:  Provide optimal assistance to the Chief Philanthropy Officer (CPO) at Humane Colorado.   

Responsibilities

• Provide administrative support to the CPO including correspondence, scheduling meetings, preparation of meeting materials, follow-up communications, and other duties as assigned.
• Assist in managing the Development Committee of Board of Directors meetings and assist the CPO with agenda formation, transcribing meeting minutes, and pre/post-meeting communications.
• Support the CPO with preparing and editing correspondence, presentation reports, and memos, spreadsheets, databases, or presentation slides for meetings.
• Conduct research, compile data, and prepare papers for consideration and presentation.
• Help with special projects as required in support of the CPO and the corporate fundraising unit including but not limited to organizing tours and volunteer activities for groups, assisting in workplace giving tasks, and corporate development events.
• High level of confidentiality with respect to the preparation and maintenance of confidential material and other matters.  
• Coordinate all travel logistics for the CPO and team as needed, including flights, hotels, registrations, and other transportation.
• Screen and field general partnership inquiries, identifying and escalating conversations as appropriate to Corporate Partnership Manager.
• In collaboration with facilities, animal care, behavior, Harmony Equine Center teams and corporate partners, respond to corporate group volunteer inquiries and schedule volunteer dates in support of program.
• Support Corporate Partnership Manager as needed with group volunteering day greeting and logistics.
• Verify workplace matched gifts through various online portals such as Benevity and Cybergrants.
• Represent Humane Colorado at off-site tabling events.
• Provide contract and invoicing support for confirmed Furry Scurry sponsors. 

People Care

People are the key to fulfilling our mission. Making internal and external patrons and their needs a primary focus is expected in all situations. This position interacts with and collaborates with employees at all levels of the organization. Communication occurs through face to face, telephone, and electronic interactions and may also include contact with the general public and business partners. Communication and contact must be clear, understandable, cooperative, professional and respectful in all circumstances. Employees are expected to actively support a positive team environment, directly address conflict, and appropriately express concerns.  

Competencies

Competencies are work behaviors and expectations necessary for successful job performance. They encompass knowledge, skills, abilities, attitudes, and actions. Additional definitions for competencies may be obtained from Human Resources.  

Organizational Key Competencies

• Integrity and Ethics
• Adapting to Change and Ambiguity
• Customer and Community Focus
• Emotional Intelligence
• Excellence

Position Key Competencies

• Analytical Thinking 
• Financial Acumen 
• Fiscal Responsibility 
• Project Management  
• Attention to Detail 
• Problem Solving 
• Teamwork 
• Initiative 

Supervisory or Managerial Responsibility

• Volunteers

Travel

• This position requires travel to different work sites

 Full-Time Benefits – Please visit our website for a comprehensive list of all offered benefits.

• Benefits (medical, dental, and vision)
• 401(k) with matching
• Flexible spending accounts
• Life and Short-Term Disability Insurance
• Paid Time Off (PTO)
• Paid Sick Time
• Sabbatical
• Holiday Pay
• Employee discounts
• Discounted Pet Insurance
• and more!

Compensation: Starting at $63,200.00 - $72,000.00 annually (starting pay commensurate with market, experience, and equity)

Work Conditions and Physical Requirements

Performs work primarily in an office setting. Potentially prolonged periods of sitting and repetitive motion. May work in an area with high noise level. Potentially subject to animal bites and scratches. Exposure to cleaning chemicals, fumes, dust, animal dander, and feces. Occasional lifting with reasonable accommodation.

We will begin reviewing applications as they are received and anticipate closing the application period on July 17, 2025.  

Requirements

Position Qualifications  

Knowledge/Skills/Abilities 

• Ability to maintain confidentiality 
• Ability to complete tasks in fast paced environment 
• Excellent verbal, written, and interpersonal communication skills 
• High level of organization, attention to detail and ability to be self-motivated. Must have tolerance for multiple demands, and ability to handle multiple tasks efficiently 
• High level of skill in using Microsoft Office computer applications (Word, PowerPoint, Outlook, Excel, Teams, and SharePoint) and Zoom 

Required 

• Education: High school diploma or equivalent 
• Work Experience: Five years of administrative support experience including experience supporting senior level staff/executives and creating correspondence 

Desired 

• Bachelor’s degree 
• Previous experience providing administrative support for non-profit or similar board