Executive Support Specialist

Diversified Botanics is a high-performance wellness company redefining what operational excellence looks like. We value speed, precision, and accountability—and we hire individuals who bring the same mindset to every shift. This is a culture for people who take pride in doing things well, at pace, and as part of a tight-knit team.

What You’ll Do

• Arrange travel (flights, hotels, ground transport) for our CEO and key executives at the direction of the Executive Assistant

• Track and follow up on to-dos and action items delegated by our CEO’s Executive Assistant

• Monitor executive inboxes and flag urgent or strategic items

• Coordinate meeting schedules, reschedules, and calendar holds

• Help prepare itineraries and briefing materials

• Support executive team organization and prioritization

• Jump in to assist with special projects or logistics as needed

You’ll Thrive Here If You

• Take pride in being the go-to person who just gets it done

• Communicate clearly, professionally, and without drama

• Welcome feedback and use it to improve fast

• Treat other people’s time as seriously as your own

• Are calm, organized, and exacting — even when plans change

You May Struggle Here If You

• Need heavy guidance to stay on track

• Avoid responsibility for items that aren’t “yours”

• Delay responding to messages or following up

• Prefer slow certainty to fast execution

• Find accountability or fast pace uncomfortable

What You Bring

• 1–2+ years of experience as an executive assistant or admin coordinator

• Strong organizational instincts and reliability under pressure

• Comfort with Gmail, Google Calendar, Slack, and digital tools

• Good judgment and respect for confidentiality

• Passion for problem-solving and proactive execution

Minimum Qualifications

• Prior admin or executive assistant experience (1–2 years minimum)

• Consistent follow-through, calendar fluency, and discretion

• Ability to handle multiple deadlines with calm precision

• Proficiency with basic digital workflows (email, calendars, task tools)

Preferred Qualifications

• Experience supporting executives or founders

• Exposure to high-growth or fast-paced companies

• Familiarity with AI tools or automation platforms

• History of owning systems or improving team efficiency

What We Offer

Health & Insurance Benefits

• 100% Company-Paid Premiums (Employees and Families)

• Mental Wellness & Support

Lifestyle, Learning & Reimbursement Programs

• Fitness: up to $1,000/year

• Tuition: up to $5,250/year

• Professional Development: up to $5,000/year

Employee Perks

• $150/month in product + 50% employee discount

• Free meals, drinks, celebration days

Compensation & Incentives

• Discretionary quarterly bonus structure

• 401(k): 100% match on first 2%, 50% on next 4%

EEO Statement

Diversified Botanics is proud to be an equal opportunity employer. We celebrate diverse backgrounds, perspectives, and identities and are committed to creating an environment where all team members can thrive.

Work Eligibility & Accommodations

Applicants must be authorized to work in the U.S. Reasonable accommodations are available throughout the hiring process upon request.

Ready to contribute at a higher standard?

Apply now to join a team where every shift matters—and your effort earns real respect.

We’re not chasing volume. We’re looking for alignment.