Executive Assistant

Overview

At ITA International, we’re a tech-enabled professional services company. Headquartered in Newport News, Virginia, we leverage subject matter expertise, data analytics and technology to challenge boundaries and transform possibilities. 

With a global presence and a passionate team of over 300 ITAers, we’re driven by mission success for our customers, “In The Arena.” Our expertise spans Operations, Training, Engineering, Nanotechnology, Statistics, Machine Learning and Software Engineering – enabling data and tech-enabled solutions that deliver real value. 

Join our impactful journey at ITA International. As Theodore Roosevelt said, “The credit belongs to the man who is actually in the arena.” We’re here, standing beside our customers, ready to serve and succeed. 

ITA is seeking an Executive Assistant to join the team at Robins Air Force Base in Georgia.

This opportunity is contingent upon successful contract award, expected Fall 2025.

Responsibilities

The Executive Assistant will offer executive management and administrative support to the leadership team, serving as a supportive and empowering force for senior leadership. This role requires a proactive problem-solver with exceptional communication skills and meticulous attention to detail. Experience in an office environment, performing administrative duties, and supporting senior managers is essential. The successful candidate will demonstrate flexibility, consistency, and a commitment to maintaining confidentiality in high-level systems and operations. 

Functional Areas of Responsibility:

• Perform administrative functions, database management, correspondence tracking, meeting organization, personnel support, and office organization.
• Identify problems and recommend solutions with minimal supervision.
• Manage office tasks such as tracking training, evaluations, awards, and personnel processing.
• Organize meetings, prepare agendas, and maintain file plans.
• Provide security-related support, including visitor log management and entry control duties.
• Ensure compliance with Air Force directives and procedures.
• Assist and advise leadership team on design and implementation of data analytics tools to track and assign resources in order to shorten decision timelines.
• Identifies, analyzes, and evaluates actual and/or potential problem areas in administrative activities, drawing from trend data and knowledge of the organization.
• Administer, manage, and monitor records management.
• Manage and monitor organizational mailboxes.
• Incorporate multiple taskings, projects, and scheduling requirements and provide feedback, recommendations, scheduling, and deconfliction of requirements and initiatives as prioritized by government personnel.
• Schedule appointments and update event calendars; arrange, schedule, and monitor staff meetings; answer telephones, take messages or transfer calls.
• Processing incoming and outgoing mail and faxes.
• Support the management, booking and coordination of travel, hotel, and conference reservations in the Defense Travel System.
• Assist in the purchase of supplies and monitoring office inventories and the purchase of supplies.
• Transcribe notes and minutes at meetings.
• Support staff in creating, developing, proofreading documents, presentations, and electronic correspondences.

Qualifications

• Active Secret security clearance.
• 3 years experience working in a military office environment with previous Department of Defense related experience within the last 5 years.
• 3 years experience using computer MS Office Suite applications tools, to include Word, Excel, PowerPoint, Visio, and SharePoint in creating documents and reports, spreadsheets, presentations, and the management of databases within the last 5 years.
• 3 years experience in setup and the use of office equipment such as videoconferencing systems, facsimiles, copiers, printers, overhead projectors, and other office related equipment within the last 5 years.
• Executive administrative assistant experience highly desired.
• U.S. citizenship required.

Knowledge, Skills, Abilities

• Familiar with Government Travel Card program (GTC), Military Personnel Data System (MILPDS), Case Management System (CMS), Base Level Service Delivery Model (BLSDM), Assignment Management System (AMS), Defense Travel System (DTS), Unit Control Center (UCC), Air Force Personnel Accountability and Assessment System, and Servicemember’s Group Life Insurance (SGLI) Online Enrollment System (SOES) actions (preferred).
• Ability to gather, assemble, process and analyze data and develop intellectual inferences based on acquired information.
• Ability to communicate effectively, both orally and in writing.
• Resourceful and flexible to a dynamic work environment and schedule.
• Ability to multi-task and anticipate requirements of the supported unit
• Attention to detail.
• Ability to adapt to unexpected issues.

Benefit and Compensation Transparency

ITA International proudly complies with all federal and state benefit and pay transparency laws. Employees of ITA can expect a robust benefit package, including:

• Medical, dental and vision plans
• Life Insurance
• Short Term Disability insurance (where applicable)
• Voluntary ancillary benefit options
• 401k retirement benefits with employer matching contributions

Application and Employment at ITA International

ITA International is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

In compliance with the ADA Amendments Act (ADAAA), ITA International would like to ensure that your application process goes as smoothly as possible. If you would like to preview the physical requirements for this position, or if you have a disability and would like to request an accommodation in order to apply for a currently open position with ITA, please contact us by phone at 757-246-6781 or email us at HR@ita-intl.com.