Corporate Administrative Assistant
Description
Position Summary:
Provide a high level of administrative support to corporate departments. The ideal individual will have the ability to anticipate needs, think critically and exercise good judgment in a variety of situations. Additionally, the ideal candidate will have strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities.
Essential Duties and Responsibilities:
- Provide day-to-day administrative support to corporate team members.
- Prepare, revise, and format a variety of correspondence. Ability to review finished materials for completeness, accuracy, format, grammar.
- Schedule meetings, conferences, teleconferences, and other events.
- Assist with planning and coordination of all corporate events.
- Prepare expense reports; arrange airfare, lodging and meals as needed; and compile documents for travel-related meetings.
- Work independently and follow through on projects, from conception to completion.
- Organize and maintain documents and computer-based information. Prepare digital and physical folders, labels, and all corresponding documents.
- Make copies of paper and electronic correspondence or other printed materials.
- Provide phone relief and back-up for receptionist and administrative team if needed.
- Collect incoming mail daily; sort, scan (if needed), and distribute to appropriate parties.
- Manage inventory and coordinate the ordering of office supplies and breakroom groceries.
Requirements
Knowledge, Skills, and Abilities:
- Proficiency in MS Office including Word, Excel, Outlook, and PowerPoint. Willingness and ability to learn other types of software and cloud-based applications, such as Sharepoint and Smartsheet.
- Excellent time management skills and the ability to prioritize work.
- Strong organizational skills with the ability to multi-task.
- Attention to detail and a proactive approach to problem-solving.
- The ability to work independently as well as part of a team.
Minimum Qualifications:
- Associate’s degree from a college or university required with bachelor’s degree preferred.
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