Executive Assistant

Overview

We are in our 69th year of business at Minnesota Rusco! 

The purpose of this position is to create happy customers by providing high-level administrative support to our marketing leadership and assisting with marketing operations. This role is ideal for someone who thrives in a dynamic environment, enjoys staying organized, is proactive and detail oriented, and has a keen interest in marketing strategy and execution.

Primary Tasks/Responsibilities:

• Work directly with the VP of Marketing to support all aspects of the daily work routine.
• Maintain the VP of Marketing’s calendar, including scheduling meetings, appointments, and travel arrangements. Exercise discretion in committing time and evaluating needs.
• Serve as a liaison between the VP of Marketing, company staff, and the public. This includes receiving and screening the VP of Marketing’s phone calls and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution.
• Provide coordination, monitoring, and communication of projects and programs managed by the VP of Marketing.
• Assist the VP of Marketing in the development of presentations and communications for internal and external audiences.
• Determine priority of matters of attention for the VP of Marketing; redirect matters to staff to handle, or handle matters personally, as appropriate.
• Keep the VP of Marketing advised of time-sensitive and priority issues, ensuring appropriate follow-up.
• Routinely perform a wide variety of support duties.
• Handle printing, faxing, mail/overnight packages, copying, filing, and email/messages.
• Sort and triage mail; maintain e-mail and other address directories.
• Compose and prepare letters relating to routine correspondence for the VP of Marketing’s signature.
• Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials.
• Transcribe source material, prepare documents, reports, tables, and charts; distribute as appropriate.
• Maintain paper and electronic filing systems.
• Maintain confidential and sensitive information.
• Attend meetings and take notes of discussions; prepare the initial draft of minutes and summaries.
• Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material.
• Other additional and/or alternative duties as assigned from time to time, including supporting other departments or executives as needed.

Minimum Requirements:

• Outgoing, friendly, and professional demeanor always when communicating with customers and co-workers, recognizing that they will always remember how you make them feel.
• A commitment to providing the highest level of quality customer service.
• A positive, flexible, and collaborative mindset.
• A willingness and ability to reflect on performance, receive constructive feedback, and a desire to grow professionally.
• Always follow company policies.

Why You’ll Love This Role:

• Marketing strategy and execution.
• A diverse, creative, and supportive team environment.
• Opportunities for career development in both executive support and marketing functions.
• Competitive compensation and benefits package.

What’s In It for You? 

• Salary range: $40,000–$50,000 based on experience 
• Medical, dental, vision, and 401(k) 
• Paid time off, holidays, and professional development opportunities 
• A collaborative, people-first culture that values growth and accountability 

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