Administrative Assistant-FPU

Description

Summary
The Administrative Assistant provides administrative support, requiring a range of skills and knowledge and organizational policies and procedures. Ability to exercise good judgment and common sense principles, as well as work well under pressure

Essential Duties and Responsibilities include the following:

-Issue biannual reviews to location managers, update records, scan to share drive and send reviews to Human Resources
-Responsible for collecting new and current employee availabilities and input availabilities into Paylocity
-Conduct weekly status audits regarding injury paperwork
-Fill out paperwork and forward to Human Resources
-Set up and conduct interviews, offer jobs and schedule new hire paperwork
-Set up and conduct training meetings, issue new informs, explain clock-in procedures
-Schedule new employees training shifts and give scheduling and availability information to location manager
-Update, print, and issue manuals to trainers and employees
-Create and maintain employee ACCESS program files
-Report employee illnesses with enteric symptoms to Director
-Update and maintain various spreadsheets


Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Competencies
To perform the job successfully, an individual should demonstrate the following competencies:
-Dependable, confident, with a professional demeanor and strong verbal/written communication skills.
-Ability to handle confidential, discreet information with poise and tact.
-Personable and firm when necessary
-Ability to work independently, capable of handling pressure and varying requests/personalities.
-Strong time management with excellent problem solving skills.
-Reliable and dedicated
-Hands-on professional with a can-do attitude and willingness to perform a multitude of responsibilities as needed.
-Detail oriented with strong organizational skills
-Self-starter with an ability to prioritize
-Strong computer skills, proficiency with Outlook and the Microsoft Office Suite, minimum typing requirement of 45 WPM
-Willingness and ability to learn and grow to meet the changing requirements of the job

Requirements

Education and/or Experience Required
High school diploma or equivalent education required. 3 years of administrative assistant experience. Knowledge of appropriate software including: Microsoft word, excel, and outlook, microsoft powerpoint and adobe acrobat valid driver’s license and current automobile insurance.

Work Environment
This job operates in an environment, The employee is frequently exposed to heat, cool, and noise.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee must be able to tolerate long periods (6 or more hours) of sitting, lifting and carrying up to 15 lbs or less . The position requires manual dexterity; auditory and visual skills; and the ability to follow written and oral instructions and procedures.