APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

 

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

 

JOB DESCRIPTION AND POSITION REQUIREMENTS

The Part-Time Admissions Specialist is responsible for coordinating recruitment activities, assisting in the planning and execution of recruiting events, and managing communication with prospective students and their families. This role involves contributing to recruitment strategies, providing exceptional customer service, collaborating with other departments, and staying informed about university programs and policies.

Key Responsibilities:
 

Event Support & Coordination
 

• Assist the full-time Admissions Officer in organizing on-campus and virtual admissions events, such as Open Houses, Admitted Student Events (ASE), Spend A Summer Day (SASD) events, and ad hoc visit days.
• Coordinate room and space reservations (including atrium/lobby areas) and arrange for necessary furniture and event setup based on event needs.
• Set up event registration in Slate and monitor attendance.
• Support the planning and delivery of pre- and post-event communications, including follow-up surveys and feedback collection.
   

Faculty & Adviser Coordination
 

• Collaborate with the Admissions Officer to ensure faculty and adviser coverage for recruitment events.
• Confirm attendance, send reminders, and help troubleshoot last-minute changes or issues.
• Support the scheduling and coordination of adviser calendars for both virtual and in-person events.
   

Communication & Event Presence
 

• Attend admissions events (virtually or in person) to assist with monitoring chats, supporting participants, and resolving any technical or logistical issues.
• Respond to prospective student and visitor inquiries via email, providing friendly and timely support.
• Represent the University at select recruitment events (e.g., college fairs), as needed and directed by the full-time Admissions Officer.
   

Administrative & Recruitment Support
 

• Participate in admissions staff meetings and college representative meetings to stay aligned with current recruitment strategies and priorities.
• Support the preparation of materials for upcoming programs and events.
• Assist in maintaining and ordering print materials and other recruitment resources.
• Track and organize data related to recruitment, attendance, and outreach, helping to inform future planning.
   

Cross-Departmental Collaboration
 

• Coordinate efforts with other departments and University units on joint initiatives and events.
• Support personalized outreach efforts to prospective students, families, and school counselors during campus visits and special programs.

Required/Preferred Qualifications:

• Strong organizational and time-management skills.
• Bachelor’s degree required in business, higher education, or related fields
• Excellent communication and interpersonal abilities.
• Familiarity with Slate CRM or similar platforms is a plus.
• Ability to work both independently and collaboratively.
• Availability to work evenings and occasional weekends, as required.

 

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies.

 

 

 

CAMPUS SECURITY CRIME STATISTICS

The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.

 

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