Accounts Payable Associate

Description

Job Summary

Under the direction of the Controller, the Accounts Payable Associate performs general accounts payable and accounting duties to include recording and setting up the payment of all invoices, in accordance with company and established accounting policies and procedures.

Who We Are

At RenewAire, we’ve been innovating energy recovery ventilation for over 40 years, improving indoor air quality while reducing energy costs. With a people-centric culture, we foster a fun, collaborative, and innovative environment where our team members are valued contributors to our mission. Based in Madison, WI, we’re proud to hold Green Globes, LEED Gold, and ENERGY STAR certifications, driving both sustainability and health.

What Accounts Payable Associates Do

*Essential Responsibilities*

· Manage the full accounts payable process, including invoice processing, payment, and discrepancy resolution.

· Complete month-end AP tasks such as invoice vouchering, accrual recommendations, and reconciling AP to the general ledger.

· Maintain accurate records for tax prep, audits, and 1099 compliance.

· Review vendor statements, resolve payment issues, and manage vendor communications.

· Ensure proper account coding, identify payment discounts, and issue stop payments when necessary.

· Process employee expense reimbursements per policy and review for accuracy.

· Administer company credit card program, including monthly reconciliation and approval.

· Maintain and improve AP policies, ensuring compliance with internal controls.

· Prepare reports, analyze data, and support financial reporting and audits.

· Support other accounting tasks and projects; assist in training as needed.

· Perform other duties as assigned.

An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. The above list reflects the general details necessary to describe the principle and essential functions of the position and shall not be construed as the only duties that may be assigned for the position.

Who Accounts Payable Associates Are

· Dependable, trustworthy, and discreet

· Clear and effective communicator

· Highly organized with strong time management

· Detail-oriented and accurate

· Self-motivated with the ability to prioritize and manage multiple tasks independently

Requirements

Minimum Qualifications

· Minimum of three to five years of previous accounts payable, accounting and/or financial experience preferred.

· Experience in a manufacturing / distribution business environment preferred

· Associate degree in Accounting or finance is preferred.

· Experience in Microsoft Office Suite or related programs.

· Intermediate Microsoft Excel skills

· Experience with accounting software (ERP). 

· Thorough understanding of the accounts payable function.

· Basic understanding of accounting practices and procedures.

· The ability to pass a drug screen and background check.

Physical and Mental Demands

While performing the duties of this job, the employee is regularly required to see, talk and hear. The employee frequently is required to sit and use hands along with fingers, to handle or feel. The employee is occasionally required to stand, walk, reach with hands and arms, climb or balance, and stoop, kneel, crouch or crawl.

The employee must frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision. 

Must be able to understand issues, problems, and opportunities and make timely, sound decisions. Take responsibility for decisions and understand the impact and implications of decisions and provide feedback as necessary. Communicate with other employees and customers, perform an assortment of administrative tasks, and have personal management skills. Possess advanced customer service skills, the ability to develop professional relationships with customers and employees. Demonstrate attention to detail and exert high effort and focus on very busy days. Must be able to make sound decisions and remain calm under high pressure situations. Must continually identify personal knowledge and perspective gaps and self-educate. 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment

While performing the duties of this job, the employee is occasionally exposed to a production environment with mechanical assembly operations, and vehicles. The noise level in the work environment is usually moderate.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.