HR Coordinator

Description

We’re looking for a collaborative and detail-oriented HR Coordinator to join our small-but-mighty HR team at RenewAire. In this dynamic role, you’ll support everything from recruiting and onboarding to benefits administration, compliance, and office operations. Your contributions will help shape a supportive and efficient employee experience while directly advancing our mission to improve lives and the planet through better indoor air quality and sustainability.

What HR Coordinators Do

*Essential Responsibilities*

No two days are the same in this role! You’ll:

• Schedule interviews, coordinate candidate travel, and track applicant requirements
   
• Support onboarding tasks such as orientations, badge creation, business cards, etc.
   
• Maintain compliant and up-to-date personnel files, including I-9 documentation
   
• Assist with data entry and reporting from HRIS systems (Paylocity)
   
• Complete quarterly HR and safety metrics
   
• Help manage benefit-related tasks and employee recognition programs
   
• Support company-wide events and communication initiatives
   
• Coordinate office operations—visitors, phones, supplies, kitchens, meeting prep
   
• Organize company events like monthly happy hours and annual celebrations
   
• Prepare internal communications and presentations
   
• Tackle a variety of administrative and cross-functional support tasks
   

Hours

This full-time, primarily onsite role offers flexibility:

• Core hours are typically Monday through Thursday, with remote flexibility on Fridays
   
• Schedule may flex slightly based on department needs and event coordination
   

RenewAire Offers Great Benefits from Day One:

• Several medical plans, plus dental and vision coverage
   
• Participation in our Gain Share (annual bonus) program
   
• Company-paid life, short-term, and long-term disability insurance
   
• Additional voluntary insurance options available
   
• 401k with up to a 6% match (1st of month after 90 days), fully vested immediately
   
• Paid holidays, PTO, and personal wellness time
   
• Onsite fitness center
   
• Company lunches, events, and happy hours
   

Who HR Coordinators Are:

• Strong communicators—written and verbal
   
• Always professional, courteous, and customer-focused
   
• Collaborative team players who thrive in a fast-paced environment
   
• Organized multitaskers with sharp attention to detail
   
• Tech-savvy and proficient in Microsoft Office Suite
   
• Discreet and respectful when handling sensitive information
   
• Confident problem-solvers who take initiative
   
• Energized by helping others and creating positive employee experiences
   

Keywords

Human Resources, HR Generalist, HR Assistant, HR Admin, Office Coordinator, Recruiting Support, Administrative Assistant, HRIS, Payroll Support, Waunakee Jobs, Madison HR Jobs, Hiring Immediately

Requirements

Minimum Qualifications

• High school diploma or equivalent required. Associate’s degree or Certificate in HR preferred
• Previous HRIS and administrative experience
• At least two years in role requiring confidentiality of personal data
• Microsoft computer efficiency- Highly proficient in Microsoft Outlook, Word, Excel, PowerPoint, and knowledge of or desire to learn Visio
• The ability to pass a drug screen and background check.

Physical and Mental Demands

While performing the duties of this job, the employee is regularly required to see, talk and hear. The employee frequently is required to sit and use hands along with fingers, to handle or feel. The employee is occasionally required to stand, walk, reach with hands and arms, climb or balance, and stoop, kneel, crouch or crawl. The employee must frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision. 

Must be able to understand issues, problems, and opportunities and make timely, sound decisions. Take responsibility for decisions and understand the impact and implications of decisions and provide feedback as necessary. Communicate with other employees and customers, perform an assortment of administrative tasks, and have personal management skills. Possess advanced customer service skills, the ability to develop professional relationships with customers and employees. Demonstrate attention to detail and exert high effort and focus on very busy days. Must be able to make sound decisions and remain calm under high pressure situations. Must continually identify personal knowledge and perspective gaps and self-educate. 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Work Environment

While performing the duties of this job, the employee is occasionally exposed to a production environment with mechanical assembly operations, and vehicles. The noise level in the work environment is usually moderate. This job description is intended to convey information essential to understanding the scope of the position and is not an exhaustive list of skills, efforts, duties, responsibilities or working conditions associated with it.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.