Management Assistant

Posting Close Date: 

Applicants must submit their completed application by 07-27-2025 at 11:59 p.m. MST

Application and Special Instructions

It is mandatory to include a cover letter, and both the cover letter and resume should be submitted as a single PDF file.

ABOUT THIS JOB

Position Specific Summary

The Management Assistant position at the City of Tucson’s Business Services Department provides administrative assistance, offers guidance and direction to department support staff, while coordinating the day-to-day work within the division. 

Work is performed under the supervision of the Management Coordinator. This position exercises supervision over administrative personnel.
 

Duties and Responsibilities

• Provides administrative assistance to the Business Services Department (BSD) working directly with the department leadership and staff at all levels. Manages schedules, processes department payroll by reviewing and signing off on timecards. Reviews and submits invoices, assists with budget tasks, including preparing memos, spreadsheets, reports and presentations. Organizes onboarding and offboarding of department employees. Assists with the implementation, evaluation and interpretation of department policies and procedures. Determines priorities of workload, establishes timelines, writes, reviews, and edits reports prepared by staff.

• Coordinates, executes, and maintains the work associated with special projects. Researches, reports, maintains and creates spreadsheets for projects and all associated communications. Reviews and responds to public records requests, tribal grants, and intergovernmental agreements assigned by the department or City Manager’s office.

• Contributes to the needs of the community and City by implementing and providing guidance to others. Implements the organization's values and strategies through engagement. Collaborates with team to ensure competencies, and accountabilities. Provides customer service by responding to information requests, conducting research, and providing solutions to problems.

• Supervises one or more full-time employees, provides direction and guidance. Reviews the work of assigned staff. Ensures professional development, discipline and performance evaluations. Reviews and approves time-off requests, missed punches, schedules. Evaluates that time worked is complete. Promotes positive morale in the unit. Assists in staff training.

• Completes other duties as assigned.

Working Conditions

Mostly office environment.

All duties and responsibilities listed are subject to change.

MINIMUM QUALIFICATIONS

Education: Bachelor's Degree 
Work Experience: Two (2) years of directly related experience.  
License/Certifications: A valid and unrestricted driver’s license with two (2) years of licensed driving is required.
Please note that an equivalent combination of education, training, and experience which provides the required knowledge, skills, and abilities to perform the essential functions of this position may be considered.

PREFERRED QUALIFICATIONS:
Bachelor’s Degree in Business Administration, Finance, Accounting, Public Administration
Two (2) years of experience working with budgets, accounting, finance

POSITION DETAILS

Job Profile

J0233 - Management Assistant

To view the full job profile including classification specifications and physical demands click https://www.tucsonaz.gov/Departments/Human-Resources/Tucson-Talent.

Compensation Grade

G107

Hourly Range

$26.57 - 39.86 USD

The City of Tucson considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.

FLSA

Exempt

Position Type

Regular

Time Type

Full time

Department

Business Services Department

Department Link

https://www.tucsonaz.gov/Departments/Business-Services-Department

Background Check:  This position has been designated to require a criminal background check. 

ABOUT US

Benefits: The City of Tucson offers a generous benefits package for benefit-eligible positions. The comprehensive, flexible, and affordable coverage is designed to optimize health and well-being, security and future, and peace of mind. Benefits begin with medical, dental, vision, life, disability, and FSA coverage, surpassing your standard 401(k) program by offering a rich pension plan plus optional Roth and pretax deferred compensation savings. With your well-being in mind, our paid time off program provides new hires with 38 paid days off in the first year of employment, with time off increasing steadily in subsequent years. We offer twelve weeks of paid parental leave, paid tuition reimbursement, student loan repayment, off- and on-the-job training, and opportunities to forge connections with peers and the community through employee resource groups and paid volunteer hours. You can learn more about our benefits at https://www.tucsonaz.gov/Departments/Human-Resources/Employee-Benefit-Snapshot.

Citizenship: The City of Tucson employs only U.S. Citizens and lawfully authorized non-U.S. Citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Status.

City of Tucson is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer and does not discriminate based on race, color, religion, sex (including sexual orientation, gender identity, and pregnancy), national origin, veteran status, age, disability, genetic testing, or any other protected status.  If you believe you have been a victim of discrimination, you may file a complaint with the City of Tucson's Office of Equal Opportunity Programs, U.S. Equal Employment Opportunity Commission (EEOC) or Arizona Attorney General's Office of the Civil Rights Division (ACRD).  Click for more information from ACRD about employment discrimination and how to file a complaint with ACRD 

The City of Tucson is committed to providing access and reasonable accommodation for individuals with disabilities or who require religious accommodation; please contact Human Resources at EmployeeLeaves@tucsonaz.gov or 520-791-2619.   

Recruiter Name

Ankita Bhargava (105632)

Recruiter Email

ccs_hr@tucsonaz.gov

For Human Resources general questions please contact 520-791-4241.