Executive Assistant to the Director of Athletics
Job Description Summary
Organization's Summary Statement: The Executive Assistant to the Director of Athletics (AD) provides executive-level administrative and strategic support, serving as the exclusive manager of the AD’s complex daily and long-range schedule. This position meticulously manages all AD appointments and briefings, processes travel requests and expense statements, and oversees office supply management in close collaboration with the business office. The Executive Assistant serves as the primary front-line intermediary for the AD, expertly interacting with a diverse range of high-level internal and external stakeholders, including university officials, faculty, staff, students, student-athletes, alumni, boosters, and the general public. This role demands exceptional judgment and discretion in handling highly confidential or sensitive matters. It requires the ability to initiate, coordinate, and implement administrative functions that support the AD's policies and programs, including project coordination and report preparation. The Executive Assistant also performs other duties as assigned.Physical Demands: The work is performed in an office setting, requiring proficiency in using standard office equipment and keyboards. You need to be capable of lifting and transporting small parcels, packages, and other items, covering short walks, and operating a vehicle to transport and retrieve materials.
Licenses/Certifications: NA.
Minimum Qualifications
Education: Bachelor’s degree from an accredited college or university.
Experience: Three (3) years of professional secretarial, clerical, or administrative experience.
Other: Additional work experience as defined above may be substituted on a year for year basis for up to four (4) years of the required education.
Knowledge, Skills, Abilities:
Knowledge of office administrative practices and procedures, including filing systems, scheduling, and correspondence.
Knowledge of travel and expense reporting policies and systems.
Knowledge of organizational structure and protocols relevant to executive-level support.
Skill in managing complex and shifting calendars with competing priorities.
Skill in using discretion and sound judgment in handling confidential or sensitive information.
Skill in oral and written communication.
Skill in the use of Microsoft Office and Google Suite products.
Ability to anticipate the needs of an executive and respond proactively.
Ability to handle multiple tasks simultaneously and adapt to changing priorities.
Ability to establish and maintain positive working relationships with a wide variety of individuals.
Additional Job Details
Preferences: Prior experience in an athletic department or high-demand office environment.
Required Application Materials: Resume, Cover Letter, and References (3)
Best Consideration Date: July 23, 2025
Posting Close Date: NA.
Open Until Filled: Yes.
Job Risks
Not Applicable to This PositionFinancial Disclosure Required
For more information on Financial Disclosure, please visit Maryland's State Ethics Commission website.
Department
PRES-Intercollegiate AthleticsWorker Sub-Type
Staff RegularSalary Range
$74,000 to $88,000Benefits Summary
For more information on Regular Exempt benefits, select this link.
Background Checks
Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify anyone from employment. Before any adverse decision, the finalist will have an opportunity to provide information to the University regarding disclosable background check information. The University reserves the right to rescind the offer of employment or otherwise decline or terminate employment if the information reported by the background check is deemed incompatible with the position, regardless of when the background check is completed.
Employment Eligibility
The successful candidate must complete employment eligibility verification (on Form I-9) by presenting documents that establish identity and work authorization within the timeframe required by federal immigration law, and where applicable, to demonstrate renewed employment authorization. Failure to complete employment eligibility verification or reverification within the timeframe set forth by law may result in suspension or termination of employment.
EEO Statement
The University of Maryland, College Park is an Equal Opportunity Employer. All qualified applicants will receive equal consideration for employment. Please read the University’s Equal Employment Opportunity Statement of Policy.
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